Office Assistant

2 days ago

Vancouver, British Columbia, Canada Lumina Law Full time

About Lumina

Lumina is a boutique law firm that delivers exceptional client service through professionalism, precision, and genuine care. The firm is committed to maintaining an organized, efficient, and collaborative environment that allows its professionals to focus on delivering outstanding legal work and client experiences.

We are seeking a reliable, detail-oriented, and professional individual who takes pride in ensuring that operations run smoothly and that every task reflects excellence.

The Opportunity

The Office Assistant will play a key role in supporting Lumina's daily operations. This position involves administrative coordination, document production, and client support. The ideal candidate is organized, mature, and capable of managing multiple responsibilities with consistency and discretion.

Key Responsibilities

  • Greet clients and manage front-office communications in a professional and courteous manner.
  • Schedule meetings, coordinate calendars, and assist with appointment preparation.
  • Handle scanning, printing, copying, binding, and assembly of legal and administrative materials.
  • Prepare and manage execution packages, cover letters, and delivery arrangements.
  • Maintain organized physical and digital filing systems to ensure efficiency and accuracy.
  • Assist with billing preparation, invoice tracking, and payment follow-up.
  • Order and maintain office supplies and coordinate vendors and couriers.
  • Ensure all documents are formatted, proofread, and quality-checked prior to delivery.
  • Support process tracking and checklists to ensure timely completion of tasks.
  • Provide consistent administrative support to maintain the firm's operational rhythm and client experience.

Qualifications and Attributes

  • Minimum of one year of administrative experience, preferably within a legal or professional services environment.
  • Strong organizational skills and exceptional attention to detail.
  • Clear and professional communication skills, both written and verbal.
  • Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort with digital file management.
  • Ability to manage multiple priorities in a structured and calm manner.
  • High level of discretion and integrity when handling confidential information.
  • Demonstrated reliability, accountability, and commitment to quality work.
  • Proficiency in Asian languages is considered an asset, but not required.

Why Join Lumina

  • Hybrid work model that balances in-office collaboration with remote flexibility.
  • Professional environment that values quality, respect, and teamwork.
  • Opportunity to be part of a firm recognized for its client service and operational excellence.
  • Meaningful work in a setting where diligence and professionalism are appreciated.

Compensation

$40,000 – $60,000 per year, depending on qualifications and experience.

This is a full-time position at 40 hours per week. Benefits are not included.

How to Apply

Please submit your resume and a cover letter (maximum one page) outlining:

  • Why you are interested in joining Lumina.
  • How your experience demonstrates strong organizational ability, professionalism, and reliability.

Applications will be reviewed on a rolling basis until the position is filled.

Job Type: Full-time

Pay: $40,000.00-$60,000.00 per year

Work Location: Hybrid remote in Vancouver, BC

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