Sales & Events Administrative Assistant

2 weeks ago

Calgary, Canada Winsport Full time

**Responsibilities**:

- **Administrative Support**: Provide administrative support to the sales and events team and COO, including pulling reports, organizing meetings, taking minutes, and chasing up overdue client payments.
- **Sales & Events Support**: Assist sales leaders in improving productivity and help Event Specialists prioritize their time by providing various support services.
- **Lead Qualification**: Handle all incoming new inquiries sent through the sales inbox, sales phone line, or website, and divert them to the appropriate business unit or sales person.
- **Facility Showcasing**: Assist in showcasing facilities and related activity areas to qualified customers.
- **Special Projects**: Assist the department with special projects as needed.
- **Event Management**: Manage internal events, team builders, and tenant event requests and logistics. Provide on-site event support when needed.
- **Safety Compliance**: Demonstrate safe work practices at all times by adhering to safety policies and procedures. Report any safety hazards or concerns to the appropriate individuals. Review all OH&S notices and distribute to OH&S board.
- **Other Duties**: Perform other duties as required.

**Qualifications**:

- Experience in sales, hospitality or events considered an asset.
- High level of energy with strong communication, interpersonal, relationship building and negotiating skills.
- Ability to work independently and as part of a team.
- Ability to work with and instruct teams in other departments outside of your own
- Ensures professionalism and quality in all situations.
- Proven organizational, time-management and multi-tasking skills.
- Must be proficient in MS Office (Word, Excel, Outlook, PowerPoint, etc).
- Strong customer service focus.
- Must have a valid driver’s license and the ability to work a flexible schedule including extended days, evenings and weekends as necessary.
- Effective people skills and well developed oral and written communication skills and the ability to communicate and interact effectively at all levels.
- Highly organized, detailed and able to prioritize and work on several events/projects simultaneously while demonstrating flexibility in working with last minute changes.
- Effective follow through skills regarding a multitude of daily administrative and logístical requirements.
- Strong verbal and written communication skills, including but not limited to the ability to comprehend, transmit, edit and create well written instructions and business correspondence.
- Experience with Ungerboeck (Momentus) Event Management software considered an asset

**Physical Demands**:

- Standard office environment with significant time in front of computer screen
- Flexible work times based on business needs
- The ability to multi-task in a fast-paced environment

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