Events Assistant

2 weeks ago

Calgary, Canada Great Events Catering Full time

**Join Our Team at Bow Valley Ranche Restaurant**

Are you passionate about hospitality, organized, and love being part of unforgettable events? Bow Valley Ranche Restaurant is seeking a dynamic and friendly **Receptionist / Events Assistant** to support our Events Coordinator and ensure our weddings and special events run smoothly. This role is perfect for someone who thrives in a fast-paced, customer-focused environment.

**Key Responsibilities**:

- Greet clients, visitors, and vendors with a warm, professional demeanor.
- Provide accurate information about our venue's offerings and services.
- Manage the Events Coordinator's calendar: schedule site visits, tastings, and client meetings.
- Prepare client folders, proposals, contracts, and invoices.
- Coordinate with internal teams (kitchen, operations, marketing) to ensure smooth event planning.
- Create and maintain checklists, timelines, and event notes.
- Prepare sales packets and promotional materials for prospective clients.
- Support the setup and organization of weddings, corporate, and social events.
- Maintain a clean and organized reception area.
- Order office supplies and maintain stock of brochures and client materials.
- Assist the Events Coordinator with various tasks as needed.

**Qualifications & Skills**:

- Previous experience in hospitality, event coordination, or administrative support is an asset.
- Excellent communication skills, both written and verbal.
- Strong organizational and time-management skills.
- Comfortable in a fast-paced, customer-facing environment.
- Proficient in Microsoft Office and event management software.
- A genuine interest in weddings, hospitality, and customer service.
- Friendly, reliable, and able to remain calm under pressure.

**Why Join Us?**
- Be part of a renowned venue known for creating unforgettable events.
- Work with a passionate, supportive team.
- Opportunity to learn and grow in the event management industry.

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