Accounts Payable Administrator

3 days ago

Ottawa, Canada OMS Royal Drugs Full time

Our Mission:
Ontario Medical Supply is a Leading Distributor of medical equipment, supplies, and services for healthcare organizations and home healthcare clients across Ontario. Specializing in long term care, assisted living, retirement and home health care. Ontario Medical Supply is partnered for success with Royal Drugs. Royal Drugs is a healthcare company providing specialty pharmacy, infusion therapy, and retail pharmacy services. Together, we work towards supporting optimal health outcomes and better quality of life.

Come Join Our Team

Purpose:
The Accounts Payable Administrator will handle payments, invoices, and other financial activities effectively to support the objectives and goals of the company.

Location: Ontario Medical Supply, Mississauga (Skymark)
Reports to: Accounts Payable Manager
No. of Positions: 1
ATR: 4897
Type: Full time, Permanent

**Salary**: Salaried, commensurate with experience
Benefits: Yes

Job Responsibilities:

- Keep Outlook's automated invoice saving process up-to-date and address issues with IT department.
- Distribute vendor's invoices to AP Administrators folders.
- Contact vendors for missing invoices
- Resolve backlog of unreconciled inventory and complete PO allocation to invoices.
- Review & verify invoices and cheque requests for required approvals
- Sort, code and batch invoices for processing
- Prepare payments according to set schedules and terms
- Process invoices for PO validation using Pronto
- Post transactions to journals, ledgers and other records
- Reconcile accounts payable transactions to vendor statements bi-weekly and monthly
- Monitor accounts to ensure payments are up to date and all available discounts are earned
- Research and resolve invoice discrepancies and issues with operations
- Correspond with vendors and respond to inquiries within a timely manner
- Assist with month end closing
- Provide supporting documentation for audits
- Filing and other administrative duties
- Journal Entries as required

Qualifications:

- College diploma in Accounting, Business Administration, or relevant educational background.
- 3-5 years Accounts Payable or general accounting experience
- Strong knowledge of Microsoft Word and Outlook. Intermediate or advance knowledge of Excel is a requirement.
- Knowledge of full cycle accounts payable
- Knowledge of general accounting procedures and practices
- Proficient in data entry in very high-volume environment

SKILLS:

- Ability to prioritize and organize
- Attention to detail and accuracy
- Effective & professional communication skills
- Proven problem-solving skills
- Positive team player willing to accept change and support other members of the team
- Ability to meet tight deadlines in a high-volume environment
- Ability to identify proficiency in processes and drive to see change

Human Resources:
While we thank you for your interest, only select applicants will be contacted regarding the position.

Ontario Medical Supply is an inclusive and equal opportunity employer committed to providing diversity and accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. All applicants must make their requirements known when contacted.

  • Accounts Payable Administrator

    19 hours ago

    Ottawa, Canada Colonnade Management Inc. Full time

    Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties. Colonnade BridgePort is headquartered in Ottawa with offices in the Greater Toronto Area (“GTA”), and our continued growth and...

  • Accounts Payable Administrator

    2 weeks ago

    Ottawa, Canada Thomas Cavanagh Construction Full time

    **Accounts Payable Administrator** **Location**: 9094 Cavanagh Road (Ashton, Ontario) Founded in 1953, Thomas Cavanagh Construction has continued to set the standard for quality construction and materials in Eastern Ontario. With our strategically located pits and quarries, our unmatched fleet of trucks and heavy equipment, our state-of-the-art facilities,...

  • Accounts Payable Administrator

    5 days ago

    Ottawa, Canada ALLMAR INC. Full time

    Allmar Inc., is the leader in the architectural Door and Door Hardware industry. With over 60 years' experience in the industry and branches in 12 Canadian cities, Allmar has built a reputation of integrity and superior customer service. We are seeking a full time **Accounts Payable Administrator** to join our **Ottawa **Branch. The Account Payable...

  • Administrative and Accounts Payable Coordinator

    1 week ago

    Ottawa, Canada The Silver Group Full time

    The Silver Group is a well-established, family-owned, and operated company specializing in the ownership and management of residential property rentals across Ontario and the United States, as well as the 3rd-party management of commercial properties. We are looking for a dynamic individual to join our team as an Administrative and Accounts Payable...

  • Accounts Payable Administrator

    7 days ago

    Ottawa, Canada Black & McDonald Limited Full time

    **BUILD YOUR CAREER AT BLACK & MCDONALD** Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years...

  • Accounts Payable Administrator

    1 week ago

    Ottawa, Canada The Silver Group Full time

    The Silver Group is a well-established, family-owned and operated company specializing in the ownership and management of residential property rentals across Ontario, the United States, as well as the 3rd-party management of commercial properties. We are looking for a dynamic individual to join our team at our head office on Clyde Avenue. This is a full...

  • Accounts Payable: Administrative Support Specialist

    2 weeks ago

    Ottawa, Canada Ottawa General Contractors Full time

    Key Responsibilities Accounts Payable - AdminSupport - Accurately enter and process vendor invoices in a timely manner, ensuring adherence to company policies. - Review, track, and follow up on invoice approvals, including coordination with Project Managers (PMs). - Reconcile vendor statements and company credit card (Visa) accounts daily. - Make timely...

  • Accounts Payable Administrator

    2 weeks ago

    Ottawa, Ontario, Canada LRO Staffing Full time $45,000 - $55,000 per year

    About The OpportunityOur client, who is located downtown Ottawa, is looking for an Accounts Payable Administrator to support their finance team for a three-month contract with a possibility of extension. In this role, you will be responsible for managing accounts payable functions, ensuring accurate invoice processing, and maintaining organized financial...

  • Administrator, Accounts Payable

    5 days ago

    Ottawa, Canada R.W. Tomlinson Limited Full time

    Tomlinson is currently seeking an Accounts Payable Administrator role at our 100 CitiGate Drive, Barrhaven office. This position is full-time in office. **PRIMARY RESPONSIBILITIES** - The incumbent may be responsible for all or some of the following: - Gathering, sorting, and filing documents and related information - Data entry for high volume of...

  • Administrator, Accounts Payable

    2 weeks ago

    Ottawa, Canada R.W. Tomlinson Limited Full time

    Tomlinson is currently seeking an Accounts Payable Administrator role at our 100 CitiGate Drive, Barrhaven office. This position is a full-time permanent role. **PRIMARY RESPONSIBILITIES** The incumbent may be responsible for all or some of the following: - Gathering, sorting, and filing documents and related information - Data entry for high volume of...