Accounts Payable Administrator

Allmar Inc., is the leader in the architectural Door and Door Hardware industry. With over 60 years' experience in the industry and branches in 12 Canadian cities, Allmar has built a reputation of integrity and superior customer service.

We are seeking a full time **Accounts Payable Administrator** to join our **Ottawa **Branch. The Account Payable Administrator is expected to have a strong understanding of the vendor invoice entry process, as well as how to handle certain accounting and administrative tasks. They follow Company policies in processing vendor invoices & credit memos while also supporting the Branch Administrator in completing projects as assigned. The Accounts Payable Administrator communicates directly with salespeople, purchasers and vendors while working in conjunction with the Head Office Finance Team.

**Responsibilities**:
Duties include but are not limited to:

- Match vendor invoice to purchase order receipts using ERP system.
- Organize and file receiving reports for audit purposes.
- Post vendor invoices/credit memos using ERP system.
- Manually code non-inventory vendor invoices for payment.
- Submit copies of invoices to Head Office for payment.
- Maintain vendor filing system, including invoices, receiving reports, and packing slips.
- Work with purchasers and/or vendors to resolve invoice/purchase order discrepancies and to ensure Company receives vendor credits in a timely manner.
- Review vendor statements to ensure all outstanding invoices are accounted for and credits are properly posted.
- Assist in month end processes by closing A/P in a timely manner.
- Participate in weekly branch meetings to learn about any customer or vendor issues and to communicate the need for help.
- Other duties may include:

- Accumulation of customer payment documents received and bank deposits
- Reconciling and submitting replenishment requests for petty cash
- Assisting with inventory count
- Mainly in an office environment
- Sitting for long periods while working with standard office equipment
- Spend extended hours in front of a computer screen
- Listen carefully to others on the telephone
- Lifting of supplies and materials up to 20 lbs.
- Moderate lighting and temperature

**Knowledge, Skills and Abilities**:

- Strong mathematical aptitude
- Strong attention to detail and accuracy
- Excellent organizational skills
- Excellent communication skills, both verbal and written
- Ability to work independently as well in a team-based environment

**Education and Experience Required**:

- 1-2 year post-secondary accounting certificate preferred.
- 2 years’ experience in accounts payable or related work experience.
- Experience in the construction industry an asset.
- Proficient in MS Office (Excel, Word, Outlook, Teams).
- Experience with Navision or similar ERP system preferred.

**General Organizational Requirements**:

- Always treat customers, staff and co-workers with dignity and respect
- Willing to work overtime as required
- Willing to perform other jobs as required by organizational demands
- Must be able to work effectively in a team-based collaborative environment
- Ability to work under mínimal supervision
- Strong attention to detail
- Work safely and responsibly to ensure a healthy and safe work environment
- Presenting and performing to the highest quality standards
- Must maintain confidentiality of all written and oral communication as applicable
- Always represent the Company with integrity in an ethical and legal manner
- We thank all interested applicants, however, only those under consideration will be contacted._