Accounts Payable Administrator

7 days ago

Ottawa, Canada Thomas Cavanagh Construction Full time

**Accounts Payable Administrator**

**Location**: 9094 Cavanagh Road (Ashton, Ontario)

Founded in 1953, Thomas Cavanagh Construction has continued to set the standard for quality construction and materials in Eastern Ontario. With our strategically located pits and quarries, our unmatched fleet of trucks and heavy equipment, our state-of-the-art facilities, and our dedicated employees, Thomas Cavanagh Construction has earned a reputation as one of Ottawa’s most trusted and respected contractors.

We are seeking a detail-oriented and organized individual to join our team as an **Accounts Payable Administrator** in the Accounts Payable department. As a Data Entry specialist, you will be responsible for accurately and efficiently inputting financial data into our accounting system. You will be primarily focused on processing and tracking accounts payable transactions, including invoices, purchase orders, and payments, as well as maintaining relationships with both internal and external stakeholders.

**Duties and Responsibilities**:

- Accurately record invoices to allocate expenses to jobs, accounts, and profit centers
- Investigate or clarify unusual or questionable invoice items or prices
- Assist in the payment of vendors by monitoring discount opportunities, scheduling & preparing payments, resolving purchase order discrepancies, ensuring proper documentation is maintained
- Correspond with vendors to resolve discrepancies, answer queries, and request invoices as needed
- Receive and verify employee expense reports, including company credit cards
- Verify vendor accounts by reconciling monthly statements and related transactions.
- Maintain accounting records by scanning and electronically filing invoices & related documentation
- Update vendor compliance documentation as needed for payments (WSIB, insurance, etc.)
- Update job knowledge by participating in educational opportunities.
- Other duties as assigned.

**Requirements**:

- 2 to 3 years of experience in an account’s payable administration position
- Knowledge of general accounting procedures
- Knowledge of the construction industry preferred
- Prior use of Vista software would be considered an asset

**Cavanagh Employee Benefits**:

- Family, people-centric culture
- Safe and healthy workplace, promoting well being.
- Internal growth opportunities
- Training and development opportunities
- Benefit, Wellness and Pension Programs
- The above statements are intended to describe the general nature and level of work being performed by people assigned to the classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. _

Schedule:

- Monday to Friday

Work Location: In person

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