Administrator, Accounts Payable

2 weeks ago

Ottawa, Canada R.W. Tomlinson Limited Full time

Tomlinson is currently seeking an Accounts Payable Administrator role at our 100 CitiGate Drive, Barrhaven office. This position is a full-time permanent role.

**PRIMARY RESPONSIBILITIES**

The incumbent may be responsible for all or some of the following:

- Gathering, sorting, and filing documents and related information
- Data entry for high volume of transactions, including matching to goods received documentation and purchase orders
- Critical review and edit of tickets and invoices as necessary to ensure accurate payments and proper costing
- Communicating with vendors regarding discrepancies, timelines, and procedures
- Ensure procedures are adhered to and deadlines are met for invoice and payment processing.
- Assisting to other team members to meet their cross-training requirements.
- Participating in the development and ongoing changes to policy and procedures as necessary to maintain proper costing and payment
- Liaising with internal and external stakeholders to gather information and meet deadlines
- Process payments by verifying transaction information, scheduling and preparing disbursements and obtaining proper authorization of payment
- Reconciling statements and transactions
- Resolving account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments
- Providing back-up to Reception
- Prepare reports as necessary
- Other tasks as required

**WORKING CONDITIONS**
- Working conditions are normal for an office environment. Work may require occasional overtime.

**EDUCATION AND EXPERIENCE**
- Computer knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, and SAP (asset)
- Basic understanding of accounting functions, invoicing, payments, credits, and reconciliations
- Accounting diploma or 1-3 years’ experience in a similar role is an asset
- Ability to work in a fast-paced environment with a lot of change and many deadlines
- Experience within a high-volume transaction environment is considered a strong asset
- Good interpersonal and communication skills

**TOMLINSON OFFERS**:

- Competitive wages
- Bonus programs
- Employer paid health and dental benefits
- Extensive training programs and tuition reimbursement
- Retirement benefits program
- Family-oriented team environment
- Employee discounts and other rewards programs

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