Administrative Assistant

2 weeks ago

Dartmouth, Canada Northwoodcare Inc. Full time

**Join the Northwood team**

**Responsibilities**:

- Provides administrative/clerical support to the Manger, People Services
- Provides administrative support for members of Organizational Health and Safety Team and Occupational Health Nurses
- Attends meetings, takes minutes, prepares reports for the Organizational Health and Safety Team
- Researches and prepares materials for display
- Gathers and inputs workplace injury related reports
- Maintains employee files and databases
- Acts as a recorder for Occupational Health and Safety Committees and others; takes and prepares minutes, supports agenda planning and provides support follow up action plan
- Maintains office environment, supplies and equipment
- Provides callers, visitors, and staff with appropriate greeting, information and assistance
- Maintains contacts, both internally and externally, on behalf of Manager, dealing with requests and maintaining calendars as needed
- Creates promotional displays
- Maintains databases, statistics and file management for the corporate occupational health and safety program and other projects/programs as needed
- Conducts information/literature searches for projects/programs as needed
- Compiles data for special projects and for generating corporate reports
- Coordinates scheduling activities for department specific education and training activities
- Prepares quarterly attendance reports for services across each business unit

**Qualifications**:

- College Diploma; One year Administrative or business course
- Two years of relevant work experience
- Experience in OHS considered an assett
- Knowledge of software (e.g. Microsoft Office, Microsoft, Procura) preferred
- Knowledge of office equipment (e.g. photocopier, fax machine) preferred
- Experience in an office environment or customer service is considered an asset
- Keyboarding skills of 50 words per minute required
- Must have excellent written and verbal communication skills
- Able to maintain regular and consistent attendance

**Hours of Work: 80 hours bi-weekly**

**Start Date: End of December/Early January**

**Location: Northwood Corporate Office/Halifax as required. With travel to all sites when necessary**

**Salary: As per the Northwood Scale**

**Job Types**: Full-time, Permanent

**Salary**: $17.44-$21.80 per hour

Expected hours: 80 per week

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Store discount
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Dartmouth, NS B3B 2C4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 2 years (required)

Work Location: In person

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