Office Administrator

6 days ago

Dartmouth, Canada Lindsay Construction Full time

**Build the Future with us**

We build relationships. We build Communities. We build the Future. At Lindsay Construction, we have been growing the communities of Atlantic Canada for over 60 years and we want you to join us Be part of something great and feel the impact you make on the community you live in.

Reporting to the Human Resources Operations Manager, the Office Administrator serves as the office receptionist/front desk representative and provides a warm and professional first impression and presence in the reception area to internal and external stakeholders. The Office Administrator also supports project and office team members with a variety of administrative tasks.

**Position Benefits**
- Here’s why we think you’ll love working at Lindsay:_
- Competitive salary
- Annual Incentive Plan
- Employee Health Benefits
- Group RRSP with 4% matching
- On-site gym facilities and an annual health and wellness reimbursement
- Frequent social and community-based events
- Opportunities to collaborate closely with senior personnel and other departments

**Position Responsibilities**:

- Here’s what your day-to-day looks like:_
- Serve as the face of the organization to greet visitors, answer telephones, and accept/arrange deliveries
- Assist with general inquiries; direct visitors to appropriate location (e.g., office, boardroom, and other office areas/rooms); provide coffee, tea, and water as requested
- Manage incoming and outgoing telephone calls, including coverage for other offices
- Maintain a clean, tidy front reception and coffee area
- Book travel and accommodations
- Coordinate maintenance of office equipment (e.g., verify printers are stocked with paper and toner, troubleshoot problems, communicate with IT or repair service providers as necessary)
- Coordinate incoming and outgoing mail (e.g., sort and distribute incoming mail, prepare packages for courier or mail)
- Create and maintain electronic and paper files of reports and job site documents
- Prepare and distribute meeting minutes
- Create and maintain project files
- Assist Contract Administration Coordinators in overflow workload
- Prepare and assemble Operation and Maintenance manuals
- Maintain incoming and outgoing job site documents and facilitate job related correspondences as required by project teams.
- Assist project teams (e.g., collection, reproduction, distribution, control, and filing of job documents)

**Job Requirements**:

- Post-secondary education in Administration or a related discipline, or equivalent experience
- Experience in an administrative support role
- General knowledge of standard office procedures
- Strong attention to detail and strong organizational skills
- Ability to respond promptly to changing demands to assist in meeting critical deadlines
- Ability to work independently and collaboratively
- Proficient in the general use of computers, particularly with Microsoft Word, Teams, Excel, and Outlook
- Ability to work productively on several projects at once while handling frequent interruptions
- Ability to respond to inquiries or complaints from internal and external stakeholders
- Professionalism, maturity, and judgment and maintaining a professional business appearance
- Willingness to learn new things
- Strong work ethic and self-motivated

**How to Apply**:
Please use the link provided to apply. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

  • Office Administrator

    7 days ago

    Dartmouth, Canada Countertops and More Full time

    Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for overseeing daily office operations, managing administrative tasks, and providing support to the team. This is a full-time position with opportunities for growth and development. **Duties**: - Ensure...

  • Office Administrator

    7 days ago

    Dartmouth, Canada Lindsay Construction Full time

    **Build the Future with us!** **We build relationships. We build Communities. We build the Future.** At Lindsay Construction, we have been growing the communities of Atlantic Canada for over 60 years and we want you to join us! Be part of something great and feel the impact you make on the community you live in. Reporting to the Human Resources Operations...

  • Office Administrator

    6 days ago

    Dartmouth, Canada WSP Full time

    We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors for the Materials group out of our Troop, Dartmouth office. As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You...

  • Office Administrator

    1 week ago

    Dartmouth, Canada East Coast Physiotherapy Full time

    **Job Summary** **Duties** - Manage front desk operations, including greeting visitors and handling phone system with professional phone etiquette - Oversee clerical tasks such as filing, data entry, and maintaining organized records - Handle budgeting tasks and monitor office supplies inventory - Coordinate with vendors and service providers to ensure...

  • Administrative Officer

    1 week ago

    Dartmouth, Canada JFJ Construction LTD Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Work setting**: - Construction company - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and...

  • Office Administrator

    6 days ago

    Dartmouth, Canada Harbourside Engineering Group Full time

    The Harbourside Group of Companies, comprised of Harbourside Engineering Consultants, Harbourside Transportation Consultants and Harbourside Geotechnical Consultants, is a full service heavy civil infrastructure design firm with office locations in Dartmouth, Nova Scotia, Charlottetown, Prince Edward Island, St. John’s, Newfoundland and Hamilton,...

  • Administrative Officer

    1 week ago

    Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...

  • Administration Officer

    6 days ago

    Dartmouth, Canada atlantic environmental systems inc Full time

    Education: - Expérience: **Education**: - Bachelor's degree - or equivalent experience **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation,...

  • Office Administrator

    6 days ago

    Dartmouth, Canada Wadden Electric Inc. Full time

    Wadden Electric proudly serves Halifax Regional Municipality and surrounding areas and specializes in residential and commercial electrical services including small repairs, upgrades, renovations, new construction, and home automation. Starting hourly wage: $20-24/hr **Responsibilities**: - Bookkeeping tasks such as invoicing, accounts payable, and...

  • Office Administrator

    1 week ago

    Dartmouth, Canada EXIT Realty Metro Full time

    **Job Overview** EXIT Realty Metro is a Real Estate Brokerage that provides professional services and support to our REALTORS® to help their clients and the public. For years, we’ve represented numerous individuals and corporate clients in the dynamic, competitive market of Halifax Metro. Our passion for excellence and Metro Real Estate motivates our...