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Administrative Assistant

1 hour ago

Halifax, Canada Quality Life Healing Centre Full time

**Job Title**:Administrative Assistant (Acupuncturist & Herbalist service)

**NOC#**:13112(Administrative Assistant - medical clinic)

**Job Role and Duty**:General role isto well organize a registered acupuncturist and herbalist’s office for best functions. Detailed duties are:

- Set up, maintain Centre’s office admin support procedures, perform admin tasks to ensure smooth daily operation and high-quality customer services;
- Communicate with potential clients in their preferred language (in most cases, in Mandarin), answer their inquires, clarify their needs, check the availability or schedules of acupuncturist and massagist, and arrange and complete appointments;
- Collect information about new clients’ previous treatment history, read and comprehend previous record (in most cases, in Mandarin), create and maintain client files with Centre; make notes about their special needs if need be;
- Prepare or update clients’ treatment records after each visit, and help clients with relevant examinations and schedule tests if required;
- Coordinate among Centre, clients and all related organizations;
- Learn, know well industry regulations and insurance coverage policies, explain polices to clients in their preferred language, assist clients to process insurance claims and prepare paperwork;
- Process basis invoicing/receipts, maintain clients' payment records
- Watch over office equipment, order supplies or repair services when required; advise the management on business operation and improvement.

College or higher education; at least 3-years of provable office administrative work experience; strong communication skills and pleasant personality; familiarity of Chinese-style communication methods; fluent English ability (mandatory); additional Mandarin ability will be advantageous; proficiency in MS Office; quickly learning capacity; multitasking skills.

**Period of the position**:Full-time (40 hours/Week); Permanent

**Annual Work Weeks**:52 weeks

**Start Date**: as soon as possible

**Salary**: $21 / hour

**Job Types**: Full-time, Permanent

**Salary**: From $21.00 per hour

**Benefits**:

- Casual dress
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Store discount

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekend availability

Supplemental pay types:

- Commission pay
- Tips

Work Location: In person