Administrative Assistant

Position Information-
- **Position Title**- Administrative Assistant-
- **Department/Unit**- Arts - Dean's Office-
- **Location**- Halifax, Nova Scotia, Canada-
- **Posting Number**- S200-25-
- **Employee Group**- NSGEU Local 77-
- **Position Type**- Term-
- **Duration of Contract (if applicable)**- 1 year-
- **Employment Type**- Full Time-
- **Full-time Equivalency (FTE)**- 1.0-
- **Salary**- $25.89 - $32.77 ($43,754 - $55,384 per annum, 32.5 hours per week)-
- **Classification**- C5-
- **Provisional Statement**- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.-
- **About Dalhousie University**- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.-
- **Job Summary**- The Faculty of Arts and Social Sciences (FASS) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. Reporting to the Dean, the Administrative Assistant provides front-line reception service to students, staff, faculty members and visitors, as well as direct administrative support to the Assistant Dean (Student Matters) and the Assistant Dean (Academic Integrity Officer).-
- **Key Responsibilities**- Serve as initial contact for students and faculty on all matters related to the Assistant Dean (Student Matters) and Assistant Dean (Academic Integrity Officer). Coordinate administrative processes involving student dismissals and academic integrity cases, while ensuring compliance with university policies and procedures.
- Update faculty-level and Dean’s Office web pages; participate in website-related projects.
- Maintain a sound working knowledge of University, Faculty, Senate and academic policies and procedures, especially in relation to student matters such as waivers, dismissal, probation, discipline, appeals and academic integrity.
- Provide general administrative support to the Dean’s Office including maintaining files, ordering office supplies, handling mail, keys, and courier packages, etc.

**Note**- Due to operational requirements, the successful applicant is required to work in-person on campus.-
- **Required Qualifications**- Business/Office Administration diploma with approximately three years’ related experience (or equivalent combination of training and experience).
- Experience with general administrative functions and in providing excellent client services.
- Proficiency with Microsoft Office Suite, Acrobat Reader, and website maintenance.
- Ability to prioritize workload including multiple concurrent demands.
- Excellent judgment as well as tact and diplomacy.
- Excellent communication skills, including the ability to write concisely and clearly, using inclusive, respectful language.

**Assets**- Experience in higher education or a similarly complex organization (government, health, etc.).

**Job Competencies**-
- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication- **Additional Information**- _Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._-
- **Application Consideration**- **Diversity Statement**Posting Detail Information-
- **Number of Vacancies**- 1-
- **Open Date**- 11/06/2025-
- **Close Date**- 11/14/2025-
- **Open Until Filled**- No-
- **Special Instructions to Applicant**- **Quick Link for Direct Access to Posting