Administrative Assistant

2 days ago

Halifax, Canada Thrive Occupational Therapy Full time

**Job description**

**About Thrive Therapy**

Thrive Therapy is proud to be a locally owned and operated company dedicated to providing children, youth, and adult healthcare services across Nova Scotia.

We believe that every person is entitled to a satisfying and meaningful life. Our mission is to support and empower our clients to achieve their goals, using an individualized and client-centred approach.

We offer services at our 2 clinic locations within the Halifax Regional Municipality, as well as in the community, in our client’s homes, workplaces, and within school-based settings.

**Job**
We are hiring for a part-time Administrative Assistant to work **2 days** (16 hours) per week from **9:00 am** to **5:30 pm**. To be considered, the successful applicant will need to be available to work **one** of the following shift schedules:
a) Thursday & Friday, or

b) Friday & Monday

**Duties**
- Manage front desk operations, including answering phones, greeting patients, and scheduling appointments.
- Coordinate and maintain calendars for staff and healthcare providers.
- Assist in patient intake and processing, including collecting and updating personal and insurance information.
- Handle and maintain patient records, ensuring confidentiality and compliance with PIPEDA regulations.
- Prepare and maintain records, billing information, and insurance documentation.
- Respond to client inquiries and concerns, providing exceptional customer service.
- Prepare reports, documents, and correspondence for staff and administration.
- Coordinate with vendors, suppliers, and other healthcare professionals as necessary.
- Perform general office tasks, including filing, data entry, and office supply management.
- Assist with billing.
- Support other administrative and clinical staff as necessary.
- Assist in proofreading documents for errors before final distribution.

**Qualifications**
- High school diploma or equivalent required.
- Previous experience in a healthcare setting or administrative role is a plus.
- Strong knowledge of office procedures and some healthcare-related terminology.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with Jane App is a plus.
- Excellent verbal and written communication skills.
- Strong organizational skills with attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- Knowledge of PIPEDA and patient confidentiality guidelines.
- Friendly, professional, and empathetic demeanor with patients and staff.

**Benefits**
- Health Spending Account

**Why Join Us?**

This position offers the opportunity to work in a dynamic office environment, gain valuable administrative experience, and contribute to the overall success of our team.

**Job Type**: Part-time

Pay: $16.00-$25.00 per hour

Expected hours: 16 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- No weekends

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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