Office Manager

2 weeks ago

Halifax, Canada Maritime HVAC Full time

At Maritime HVAC we’re not just another HVAC company — we’re redefining comfort. Based in Nova Scotia, we specialize in energy-efficient heating and cooling solutions, including cutting-edge heat pump systems, custom ventilation installs, and smart climate control for residential and light commercial properties.

Since day one, our mission has been simple**:deliver reliable, future-ready HVAC service with integrity, innovation, and care**. Whether it's helping families reduce energy bills or guiding homeowners through programs like OHPA Maritime HVAC is where expertise meets a personal touch.

Join Maritime HVAC and be part of a company that values **craftsmanship, customer-first thinking, and continuous learning** in the rapidly evolving HVAC industry.

**Job Summary**

**Duties**
- Oversee front desk operations.
- Manage clerical tasks including filing, data entry, and document preparation.
- Develop and implement training programs for new hires and ongoing staff development.
- Assist in budgeting processes by tracking expenses and preparing financial reports.
- Maintain office supplies inventory and coordinate procurement as needed.
- Communicate effectively with team members to facilitate smooth operations across departments.
- Organize technician schedule.
- Ensure compliance with company policies and procedures while maintaining a high standard of office etiquette.

**Qualifications**
- Proven experience in an office management or administrative role.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent communication skills, both verbal and written.
- Familiarity with QuickBooks and financial reporting is preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong phone etiquette with the ability to handle inquiries professionally.
- Attention to detail with a commitment to maintaining high-quality standards in all tasks.

Pay: $45,000.00-$52,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

**Language**:

- English (preferred)

Work Location: In person

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