Office Manager

Terry Zimmermann Professional Corporation is expanding, and we're seeking a highly organized, proactive, and tech-savvy Office Manager to join our team remotely
Are you a Canadian resident with a passion for streamlining operations, providing exceptional support, and creating a positive and efficient work environment? Do you thrive in a remote setting and enjoy the flexibility it offers? If so, we want to hear from you
**About Terry Zimmermann Professional Corporation**:
We are a respected and growing [Insert Specific Industry or Niche - e.g., Financial Consulting, Legal Services, Tech Startup] firm dedicated to providing outstanding service to our clients. We are committed to fostering a collaborative and supportive work environment, even in a remote setting. We believe in investing in our employees and empowering them to reach their full potential.
**The Opportunity**: Remote Office Manager
As our Remote Office Manager, you'll be the central hub of our virtual operations. You will be responsible for:
**Key Responsibilities**:
**Administrative Excellence**:
Managing and maintaining electronic and physical filing systems.
Drafting, editing, and proofreading correspondence, reports, and other documents.
Handling incoming and outgoing mail, packages, and deliveries (through coordinated remote access and virtual logistics).
Managing appointment scheduling, calendar coordination, and travel arrangements (as needed).
**Technology & Systems Management**:
Assisting with the onboarding of new employees, providing them with necessary resources and access.
Staying up-to-date on relevant technological advancements and suggesting improvements to our workflow.
**Communication & Coordination**:
Serving as the primary point of contact for internal and external inquiries, ensuring prompt and professional responses.
Facilitating effective communication between team members.
Organizing and coordinating virtual meetings and events.
**Financial & Budgetary Support**:
Assisting with basic bookkeeping tasks, such as expense tracking, invoice processing, and reconciliation.
Managing vendor relationships and negotiating contracts (within approved budgets).
Creating and managing budgets (with senior oversight).
**Human Resources Support**:
Assisting with recruitment efforts, including posting job ads, screening resumes, and scheduling interviews.
Maintaining employee records and ensuring compliance with relevant regulations.
Assisting with payroll processing (in coordination with an external payroll provider).
**What We Offer**:
**Competitive Salary**: [Insert a Salary Range or Specific Figure - e.g., $65,000 - $80,000 per year] based on experience and qualifications.
**Remote Work Flexibility**: Enjoy the freedom and convenience of working from your home office anywhere in Canada.
**Comprehensive Benefits Package**: [Specify benefits, such as: ]
Health, Dental, and Vision Insurance
Paid Time Off (Vacation, Sick Leave)
Professional Development Allowance
Home Office Stipend
Retirement Savings Plan (e.g., RRSP matching)
**Opportunities for Growth**: We are a growing company and offer opportunities for advancement and professional development.
**Supportive and Collaborative Team**: Join a team that values teamwork, communication, and a positive work-life balance.
**Cutting-Edge Technology**: Access to the latest tools and technologies to ensure your success.

**Qualifications**:
Proven experience as an Office Manager, Administrative Assistant, or similar role.
Excellent organizational, time management, and multitasking skills.
Exceptional written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
Experience with [Specify relevant software - e.g., CRM software, project management tools, accounting software] is a plus.
Strong problem-solving abilities and a proactive approach to challenges.
Ability to work independently and as part of a team.
High-speed internet access and a dedicated workspace are required.
Post-secondary education is preferred.
Must be a Canadian resident.