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Administrative & Accounting Assistant

3 weeks ago

Ajax, Canada Sanctus Church Full time

Sanctus Church’s vision is to become a missional church of 10,000 meeting the emotional, physical and spiritual needs of people in Jesus' name.

The role of the Administrative & Accounting Assistant is a key role at Sanctus Church. They will work alongside both the Admin and Accounting teams and will report directly to the Executive Director of Operations. This is a part-time, permanent position for 30 hours per week.

**EXPECTATIONS**
- To embody the five staff values of Respect, Alignment, Fun, Trust and Excellence
- To be fully aligned with the mission, vision and strategic direction of Sanctus Church
- The role requires excellent time management skills, ability to prioritize tasks and meet critical deadlines
- An analytical mind with keen attention to detail; ability to identify trends
- Commitment to handling confidential information
- A proactive approach to risk mitigation

**RESPONSIBILITIES**
- The majority of this role is to assist the bookkeeper with day-t0-day accounting and bookkeeping operations, including but not limited to:

- Accounts Payable - processing staff expense reports in Certify, ensuring organization’s credit cards are balanced and expenses accounted for
- Accounts Receivable - entry and tracking of donations
- General maintenance of all Quickbooks entries and the chart of accounts
- Support ministry team leaders throughout the year as it relates to budget and financial matters, including expense management
- Assist with the annual tax receipt processing from the database and sending to all congregants; answering questions as needed
- Assist in the work to proactively spot opportunities to minimize expenses
- Volunteer management: assist in building a robust counting team
- As time allows, you will also work alongside the Administrative Coordinator by participating in various administrative duties including but not limited to:

- Data management - ensuring cleanliness and accuracy of database
- Merchandise inventory management
- Assisting various ministries with administrative tasks as needed
- Other duties as assigned by the Executive Director of Operations

**REQUIRED SKILL SET**
- Highly administrative and organized
- Excellent written and verbal communication skills required
- High degree of technical proficiency is required
- Experience with data management and programs such as Hubspot, Planning Center, Slack and Google Suites is an asset
- Knowledge of accounting software and bookkeeping programs such as QuickBooks, Certify and/or Pushpay is an asset
- Knowledge of relevant tax and payroll laws is an asset
- Post secondary education in an accounting or administrative related field is an asset

**SPIRITUAL GIFTS**
- Administration
- Serving/Helps

**Job Type**: Part-time

**Salary**: From $20.00 per hour

Expected hours: 30 per week

**Benefits**:

- Flexible schedule
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person