Administrative Assistant

1 week ago

Ajax, Ontario, Canada Durham Convention Centre Full time

Job Summary:

The Durham Convention Centre is seeking an energetic, detail-oriented, and tech-savvy Administrative Assistant to join our growing team. This role is essential to the smooth daily operations of our facility and requires someone who thrives in a fast-paced, guest-focused environment.

About the Role:

The Administrative Assistant will support the Operations Manager and the DCC team with administrative coordination, client communication, event preparation, and general office tasks. We are looking for someone who is dependable, highly organized, and takes pride in delivering exceptional customer service.

Responsibilities:

Manage calendars and schedules for management staff.

Answer and direct phone calls, respond to emails and inquiries.

Prepare and distribute meeting materials.

Assist with event coordination and planning, including booking confirmations and vendor communications.

Prepare reports and presentations as needed.

Order office supplies and maintain inventory.

Greet and assist visitors to the office.

Provide general administrative support as needed.

Provide friendly, professional front-desk and phone support to all clients and visitors

Manage emails, calendars, scheduling, and internal communications

Prepare documents, proposals, presentations, and reports using Word, Excel, PowerPoint, and Canva

Maintain digital and physical filing systems

Support event coordination tasks, including preparing paperwork, menus, signage, and guest documents

Ensure the office area is clean, organized, stocked, and running smoothly

Work collaboratively with the Operations Manager and wider team

Handle confidential information with professionalism and discretion

Qualifications:

* Proven experience as an Administrative Assistant or in a similar role.

* Excellent organizational and time management skills.

* Strong communication and interpersonal skills, both written and verbal.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

* Attention to detail and accuracy.

* Ability to work independently and as part of a team.

* Ability to prioritize tasks and meet deadlines.

* Excellent customer service skills.

Preferred Qualifications:

  • Flexible availability. Must be able to work 5 days per week, including Saturdays and Sundays
  • Strong proficiency in Microsoft Word, Excel, PowerPoint, and Canva
  • Quick learner, efficient with MacBook computers, and comfortable navigating new software
  • Exceptional communication and customer service skills
  • Friendly, approachable, and professional demeanor
  • Highly organized with strong attention to detail
  • Ability to work independently and as part of a team
  • Previous administrative or hospitality experience is an asset

Job Type: Full-time

Pay: $17.60-$20.00 per hour

Work Location: In person

  • Administrative Coordinator

    1 week ago

    Ajax, Ontario, Canada Winters Technical Staffing Full time

    Company DescriptionFor over 50 years Winters has connected highly trained personnel with reputable employers in various industries. With offices in Southern Ontario, staffing solutions are available across Canada. Winters is one of the most respected and recognized staffing services in Canada, providing unparalleled support to both employers and...

  • Pharmacist Assistant

    1 week ago

    Ajax, Ontario, Canada Blowers Pharmacy Full time

    Job SummaryWe are seeking a dedicated and detail-oriented Pharmacist to join our healthcare team. The ideal candidate will play a vital role in providing exceptional patient care, ensuring medication safety, and supporting clinical operations within a hospital or healthcare setting. This position offers an opportunity to work in a dynamic environment where...

  • Kitchen Designer and Sales Associate

    4 days ago

    Ajax, Ontario, Canada AYA KITCHEN GALLERY Full time

    Summary of Position:The Kitchen Designer & Sales Associate is responsible for supporting the Kitchen Design Team. This role a hybrid roll of sales, design and administration. In this role you will support Sr Designers, assisting in client meetings, preparing design packages, and preparing presentation materials as required. You will also provide support to...

  • Accounting Associate

    2 weeks ago

    Ajax, Ontario, Canada Skin Vitality Medical Clinic Full time

    Accounting AssociateThe Accounting Associate supports the finance department with day-to-day accounting functions, with a primary emphasis onpayroll administrationandaccounts receivable. This role ensures accurate financial records, timely payroll processing, proper cash application, and smooth communication with employees, clients, and internal teams. The...

  • Customer Support Specialist

    2 weeks ago

    Ajax, Ontario, Canada Trodas Consulting Inc Full time

    We are a consulting company that helps businesses optimize internal processes, implement digital solutions, and deliver a high level of client service. We value attention to detail, responsibility, and the ability to create a positive customer experience. We are currently expanding our team and looking for a Customer Support Specialist who will play a key...

  • Human Resources Business Partner

    4 days ago

    Ajax, Ontario, Canada IDEAL INDUSTRIES, INC Full time

    IDEAL Industries, Inc. has built a reputation for over a century by crafting iconic tools and practical technology required in aerospace, data communications, electrical, wire processing and construction. The global family of IDEAL brands includes IDEAL Electrical, Anderson Power, and Enatel.A vibrant and dynamic company, IDEAL is best known for our wire...

  • Registered Nurse

    3 days ago

    Ajax, Ontario, Canada Extendicare Full time

    MissionJob DescriptionReporting to the Director of Health and Wellness (DHW) / Director of Care (DOC), theRegistered Nurse (RN) is responsible to provide direct resident care and medicationadministration and document care in compliance with regulatory and Extendicare ResidentHealth and Wellness standards and policies and procedures.Key ResponsibilitiesTo...

  • Health Care Professional licensed Regulated

    1 week ago

    Ajax, Ontario, Canada Northumberland Dental Clinic Cobourg Full time

    Job Overview : Regulated Health Care ProfessionalWe are seeking a compassionate and dedicated Health Care Provider to join our healthcare team. The ideal candidate will play a vital role in delivering quality patient communication care, supporting health and wellness initiatives, and ensuring a safe and comfortable environment for all patients. This position...

  • Pilates Instructor

    5 days ago

    Ajax, Ontario, Canada Life Time Inc. Full time

    Position SummaryPilates Instructors are responsible for supporting all members in championing happier, and healthier lives by building and nurturing relationships.  They provide a positive member experience that is educational, supporting, and upholds the integrity of the Life Time Brand Job Duties and ResponsibilitiesDevelops safe, professional, and...

  • Registered Practical Nurse

    3 days ago

    Ajax, Ontario, Canada Health Sensei Services Full time

    Job Overview:We are seeking a dedicated and compassionate Registered Practical Nurse to join our healthcare team. As a Registered Practical Nurse, you will play a vital role in providing quality resident care and ensuring the well-being of residents at client sites. This position offers opportunities to work in various healthcare settings, including long...