Office Administrator

**About PC Mechanical Services**

We are a small, but growing, family HVAC and Refrigeration business based in the Durham Region and GTA. At PC Mechanical Services Inc., we strive for nothing short of excellence. We truly believe that the job is not complete until the customer is satisfied. Collectively, we bring over 30 years’ experience to the job site which enables us to complete tasks efficiently and effectively. We handle HVAC, Refrigeration and environmental chamber jobs of many sizes, from small residential services calls to commercial P/M and calibration.

**Position Summary**

The Office Administrator will provide general administrative assistance for the entire company. The accounting part of the role entails assisting in administering and managing payroll, bookkeeping, and accounts payable/receivable.

**Administration Responsibilities**
- Answer and direct company telephone calls
- Meeting minutes and general Company templates
- General correspondence, scheduling meetings, and assist in drafting contract documents
- Maintain office supplies and general office organization.
- Ensuring WSIB and TSSA standards are up to date

**Human Resources and Health and Safety Responsibilities**
- Organizing Training for technicians and ensuring their safety training is always up to date. Looking into additional training as needed.
- Drafting job postings for new employees & new employee set up
- Coordinating benefits packages and navigating any issues
- Tracking contractor compliance for both the company as well as subcontractors hired through us
- Organizing apprenticeships and general extra education of employees

**Accounting Responsibilities**
- Manage accounts receivable and payable
- Preparing, tracking and following up with Company billings and invoicing
- Assisting in payroll preparation and processing
- Liaise with subcontractors, suppliers, clients and personnel.
- Liaise with accountant and assist with any issues.
- Reconciling bank accounts every month, organizing year end paperwork
- Deposits - tracking paid invoices and following up on overdue invoices
- Managing Payroll Taxes and Corporate Taxes (monthly) as well as HST and WSIB Payments (Quarterly)
- Manage Quickbooks online

**Education and Experience**
- Post-secondary degree or diploma in a related discipline required
- Minimum 1 year experience in a related role preferred.

**Key Competencies**
- Microsoft Office
- Strong Quickbooks online knowledge, additional accounting skills considered a strong asset
- Strong organizational, verbal and written communications skills
- Ability to multi-task and prioritize work.
- Ability to work independently and to work as part of a team.

**Position Type**
- In-office, Hybrid
- $25-$30 hourly, depending on experience

**Working Schedule**
- Part time, 24-32 hours weekly
- Weekdays, 3 days a week, flexible depending on availability but Mondays are mandatory

**Benefits**:

- Health and Dental benefits
- Vacation Time
- Weekly pay

**Join Our Team**

**Job Types**: Part-time, Permanent

**Salary**: $25.00-$30.00 per hour

Expected hours: 24 - 32 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- QuickBooks: 1 year (preferred)

Ability to Commute:

- Ajax, ON L1T 3H3 (required)

Ability to Relocate:

- Ajax, ON L1T 3H3: Relocate before starting work (required)

Work Location: Hybrid remote in Ajax, ON L1T 3H3