Administrative Assistant to Director

4 days ago

Bedford, Canada Nova Scotia Health Authority Full time

**Req ID**:180726**
**Company: Nova Scotia Health**
**Location**:Provincial** Zone, **Westway 1**
**Department**:OPOR Clinical Information Systems**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status**:Management/Non Union** P**osition**
**Posting Closing Date**:7-Jun-24**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
The Administrative Assistant is responsible for providing confidential comprehensive administrative support to the Director and their managers by effectively coordinating the day-to-day operation of the Director’s and their manager’s offices. The position coordinates all administrative activities, acts as liaison between the various Directors, managers and staff, facilitating communication and meetings across NS Health. This position provides additional support to individuals, committees or working groups as assigned. This position works closely with the Executive Assistant of the Senior Director IM/IT providing back up as required and supporting the IM/IT Senior Leadership Team as required.

**About You**:
We would love to hear from you if you have the following:

- Post-Secondary diploma in a recognized office administration, business administration or secretarial program
- minimum of 5-7 years’ of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.
- Undergraduate degree is an asset
- International Association of Administrative Professionals (IAAP) certification is an asset
- Excellent communication skills, interpersonal relationships with all levels of staff, prioritizing and organizational skills.
- Demonstrate competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
- Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
- Proficiency in typing accuracy and speed is essential.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent, Full-time position; 75 Hours Bi-weekly

**Compensation and Incentives**:
$23.78 - $29.73 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

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