Administrative Coordinator

**Administrative Coordinator, Resources and Communications**

**Employer Advisor Nova Scotia Society (OEA NS)**

**Part-time, permanent position.** 8.5 hours/day x 2-3 days/week. (.5 unpaid meal break)

**OPPORTUNITY OVERVIEW** Do you believe in the value of workplace health and safety in Nova Scotia? Do you value working with employers across the province to help them achieve their effective WCB/OHS/HR administration?

Do you like supporting a busy office and team with your proven capacity and capabilities in finance, facilities, communication, and customer service? Are you interested in a role that values your creativity and input?

Would you like to join and work with a small, dynamic, welcoming, passionate team?

Are you seeking a role that balances your personal life and interests?

**OEA NS** seeks a collaborative, highly skilled individual to fill the Administrative Coordinator, Resources and Communications position. Reporting to the Executive Director, this position is responsible for day-to-day support to the Executive Director, the Board of Directors, and two Employer Advisors. This role includes daily operations and office administration support, liaison and communications with our marketing consultants, electronic file management, training program administration and support, outreach support, data management, and report preparation. Communication with Employers is a vital aspect of this role.

Responsibilities of the **Administrative Coordinator, Resources and Communications **position include, but are not limited to, the following:
**Main responsibilities**:

- Assist with coordinating the Board of Directors meeting, records, preparation, and communication as assigned.
- Consultation with the OEA - NS Executive Director to ensure policy, client, partner, and program integrity.
- Support for internal financial processes.
- Gathering, assessing and formatting reports.
- Development and maintenance of organizational files, including contracts, communication, client relationships, results and records.
- Identify, gather, evaluate, and organize data from various sources to fit standard and custom reports as assigned.
- Office operations organization, including allocated financial, communication, and special project assignments.
- Liaise with the marketing/communications consultants for OEA NS and customer contact.
- Maintain data, prepare forms, and implement file closure survey responses.
- Prepare communications for training and coordinate training locations, programming, etc.
- Identification and support of process improvement and change management opportunities.
- Working interdependently and as part of a team, and supporting the team as needed.

**REQUIRED QUALIFICATIONS**
- Three years of relevant professional office experience. PR and/or office administration experience are assets.
- Strong oral and written communication skills.
- Strong Interpersonal skills and self-awareness.
- Excellent time management, prioritization, and sense of accountability.
- Ability to support bookkeeping and income statements.
- Exceptional demonstrated skills with Microsoft Office Suite, especially Outlook, Excel (advanced), Forms, Calendar, SharePoint, PowerPoint, and Teams; WordPress; and phone systems, as well as comfort and ease learning new software platforms.
- The ability to write and format professional documents, including correspondence, minutes records and policies, and effectively understand and interpret complex written materials.
- Develop research, change management, and capacity-building skills.
- A professional and positive attitude focused on individual responsibility, performance, and client and organizational success.

**PERFORMANCE CRITERIA**

See the list appended.

**OTHER VALUABLE QUALIFICATIONS**
- Post-secondary education with a concentration in business, health or public administration, PR.
- Experience working with Non-profit organizations,
- Experience and commitment to collaboratively and productively working in:

- A team-focused environment.
- The healthcare industry.
- A client service industry.
- A busy and engaged team.
- An engaged, well-connected volunteer Board of Directors

**OTHER QUALIFICATIONS (assets)**:

- Human resources management experience
- Project management training and experience
- Experience with, or interest in, Occupational Health and Safety

**WHAT WE OFFER**: A vital role in a service, values, and mission-driven team where you can grow with professional development and collaborative projects.

And:
Competitive compensation (range is between $30,000 and $37,500 for this part-time position) and benefits package that includes:

- Comprehensive Group Health Plan.
- Free Reserved Parking at the Bedford office
- Company-sponsored RRSP (matching) program.
- Company-sponsored short-term disability (prorated for this part-time position.)
- Vacations, Leave, and government holidays (prorated for this part-time position).
- A progressive and complete approach to HR po