Administrative Assistant

6 days ago

Burnaby, Canada National Building Maintenance Full time

**About us**:
We are a Janitorial Company since 1959 and well established. We have a very busy office and are looking for an Administrative Assistant to join our team. We offer a very competitive wage and you will have full benefits after a mandatory waiting period of one year.
- Ability to manage and review data using Microsoft Suite (Office, Outlook, Excel, and Word) quickly and confidently.
- Exceptional verbal/written communication skills with strong interpersonal skills
- Ability to creatively solve problems, make decisions, facilitate and manage deadlines.
- Friendly, kind, and team-oriented personality, with a positive attitude
- Technology savvy with an intertest to learn new programs as required.
- Open to new ideas and systems with the ability to provide input on implementing effective office technology and tools.
- Highly organized and can prioritize and multi-task and work efficiently.
- Must enjoy working independently.

**Roles and Responsibilities Include Duties**:

- Compile and send reports to property managers.
- Initiates Work Tickets as requested for any janitorial services that will be invoiced.
- Passes processed Work Tickets, including recurring WT’s to Quality Assurance Manager at the beginning of each month, for time/pricing/ to be recorded, then pass to upper management for approval prior to Invoicing.
- Matches contractors Invoices to Work Tickets and passes to accounting for processing.
- During snow season: Collect and input data on site work sheets and cross reference with Invoices.

**Skills and qualifications**:

- Proficiency in word processing software
- Written and verbal communication
- Organization skills and Attention to detail
- Problem-solving skills
- Time management skills

**Benefits**:

- On site parking
- Casual dress code
- Extended Health Care after mandatory waiting period of one year

**Schedule**:

- 8-hour shift
- Day shift

**Experience**:

- Administrative: 1 year (required)
- Office: 1 year (required)

**COVID-19 considerations**:
Proof of double Covid-19 vaccination status is a requirement for this position.

**Job Types**: Full-time, Permanent

**Salary**: From $22.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: In person

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