Payroll and Benefits Coordinator

G.W. Seier founded Vita Health Products in Winnipeg, Manitoba in 1936. Since then, the company has grown from a small mail-order operation selling herbs and patented medicines into one of Canada’s foremost suppliers of over the counter (OTC) pharmaceutical products and natural health products.

Based in Winnipeg - the geographic centre of Canada - and located in the St. Boniface industrial park, IVC Vita Health Products is a vertically integrated manufacturer, marketer, and distributor of a broad line of high-quality, nutritional supplements, and over the counter medications throughout Canada, with over 260,000 square feet of manufacturing, packaging, and distribution facilities.

IVC Vita Health has a long and proven track record of success and continues to demonstrate strong results with consistent growth. IVC Vita Health is part of the IVC Nutrition Corporation of Companies.

At IVC Vita Health understand the importance of a comprehensive benefits package to attract and retain top talent. Our offerings include:

- Competitive salary and performance-based bonuses.
- Company paid health, dental, and vision insurance.
- Retirement savings plan with employer matching.
- 7 Paid Personal Leave Days per year.
- Professional development opportunities and tuition reimbursement.
- Employee assistance programs for mental health and well-being.
- Company-sponsored social events and team-building activities.

Join us at IVC Vita Health and be part of a team that values your contributions and invests in your success. We are committed to creating a workplace where diversity is celebrated, and every team member can thrive both personally and professionally.

**Our Vision: The Canadian partner driving self-care innovation to enrich health.**

**Summary**:
**Responsibilities**:

- Key Responsibilities will include:

- Payroll:

- Execute bi-weekly payroll processing for Union, Hourly Non-Union and Salaried employees in compliance with federal and provincial regulations and within the Collective Bargaining Agreement
- Calculate and input statutory deductions, benefits contributions, and other payroll-related transactions.
- Stay informed about changes in Canadian payroll legislation and ensure ongoing compliance.
- Benefits Administration:

- Administer employee benefits programs, including health insurance, pension plans, and other supplementary benefits.
- Serve as a resource for employees regarding benefits-related inquiries and guide them through the enrollment process.
- Collaborate with benefits providers to resolve issues and ensure seamless benefits administration.
- Complete Journal Entries-Manual and imported.
- Prepare and Submit Monthly Billing-WCB, RRSP, Union Dues, MB Payroll Tax
- ROE’s
- Maintain Vacation Accruals for Union, Non-Union and Salaried employees.
- Maintain and review employee timecards.
- Year-end balancing and T4’s
- Compliance and Recordkeeping:

- Maintain up-to-date knowledge of federal and provincial employment laws.
- Ensure that payroll and benefits practices adhere to all relevant regulations.
- Maintain accurate and well-organized records for both payroll and benefits in accordance with company policies.
- Reporting:

- Generate and distribute regular reports related to payroll and benefits for internal stakeholders.
- Prepare ad-hoc reports as needed, considering the specific requirements of reporting standards.
- Communication:

- Communicate effectively with employees and leadership teams regarding payroll and benefits matters, ensuring clarity and compliance.
- Collaborate with HR, finance, and other departments to address and resolve any payroll and benefits-related issues.
- Other duties may be assigned as required.

**Qualifications & Experience Required**:

- Proficiency in using UKG Pro & Workforce Management is required.
- Proven experience as a Payroll & Benefits Coordinator.
- Strong knowledge of excel is required
- Experience in accounting principles is preferred as well as experience in preparing Month End journal entries and knowledge of General Ledger accounts.
- In-depth knowledge of Canadian payroll and benefits regulations.
- Strong attention to detail and accuracy, especially within the Canadian legal framework.
- Excellent organizational and time management skills.
- Exceptional communication and interpersonal skills.
- Ability to handle sensitive information with discretion.

**Education, Certification, Licenses & Registration**:

- Payroll Compliance Professional (PCP) is required.
- Bachelor’s degree in Human Resources, Accounting, Finance, or a related field considered to be an asset

**Physical Demands**:
The job typically involves sitting for extended periods while working on a computer or conducting tasks related to payroll processing, benefits administration, and recordkeeping