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Executive Assistant

3 weeks ago

Courtenay, Canada Ecofish Research Full time

**WHO IS ECOFISH LOOKING FOR?**

We are looking for an effective and efficient** Executive Assistant** to join our accomplished team You will support our leader to deliver our essential services and achieve our mission of solving the toughest environmental challenges. This role is an outstanding opportunity to join a team of experienced, skilled professionals who passionately collaborate with integrity, creativity, and respect. We will support your career goals by providing great opportunities for growth and advancement through mentorship, training, and professional association.

**WHY ECOFISH?**

At Ecofish, we have made the environment our life’s work, as reflected by our mission: Creating and implementing innovative environmental designs and practices to create solutions that assist and support industry and government, deliver green, sustainable developments.

To achieve our mission, our team is the embodiment of our values:

- **Professional**:We are competent, honest, ethical, reliable, and certified by accredited bodies.
- **Ethical**:We consistently meet or surpass environmental laws, regulations, and guidelines to minimize impacts on the environment.
- **Educated**:We use our knowledge and that of our peers to create durable and intelligent solutions.
- **Cooperative**:We work as a team with our colleagues, clients, and suppliers.

Ecofish incorporates these values in all aspects of our work. Social responsibility is at the core of our mission. Internally and externally, we bring a strong willingness to be cooperative and supportive of our clients, employees, and suppliers. Our work culture is inclusive and flexible.

**WONDERING WHAT YOU'LL BE RESPONSIBLE FOR?**

You will plan and monitor the work of the top leader at Ecofish, collaborating and supporting with clear communication and timely coordination. Your responsibilities will include:

- Providing daily tactical support for Ecofish’s President and other executives as needed.
- Expanding executive strategic capacity, using a deep understanding of Ecofish principles and corporate goals to ensure executive time is being spent on the highest priority needs.
- Maintaining executive appointment calendars to coordinate meetings, appointments, and commitments using an excellent understanding of the executive team, and an ability through this understanding to decide which scheduled events or meetings are most appropriate for allocation of the executive's time.
- Reviewing incoming correspondence and materials for the President, proactively bringing significant items to their attention, draft well-crafted correspondence on their behalf for their review and approval.
- Planning and support key actions as a representative of the executive team.
- Executing on your own initiatives and objective, collaborating on and supporting key priorities, tracking and executing to-dos, and reporting on impact and success.
- Acting as a communication liaison with staff and suppliers and attend meetings as a representative of the President.

**THE QUALIFICATIONS AND SKILLS WE ARE LOOKING FOR.**
- Experience as an executive assistant, administrator, manager or equivalent related experience.
- A post-secondary diploma or degree in a related field would be an asset.
- Strong computer skills - MS Office Suite.
- Demonstrates strong business acumen.
- High performance and productivity.
- Strong attention to detail and deadlines.
- Commitment to quality and employee service.
- Effective oral and written communication.
- Reliable, trustworthy, motivated.
- Well organized, efficient, and self-managed.

Applications will be accepted until the role is filled. Only those applicants that are selected for an interview will be contacted. No phone calls please.