Office Administrator and Executive Assistant
2 days ago
**About Us**:
Cloutier Matthews LLP. Let’s talk life. Let’s talk business.
Cloutier Matthews LLP is a full-service accounting firm located in Courtenay BC. We believe in delivering superior value and service to our clients, as well as providing a positive and enriching work environment for our employees. We like to work hard but also play hard, which includes a 4-day work week in July and August, benefits, flexible work weeks and much much more.
**Office Administrator duties**:
- Manage boardroom bookings, partner meetings
- Editing client letters and printing them on company letterhead
- Preparing Financial Statement packages and efiling corporate tax returns on a timely basis
- Assembling personal tax return packages
- Filing of client information on a periodic basis
- Project job tracking assistance using client management software
**Executive Assistant duties**:
- Assist in managing project and staffing schedules
- Respond to all enquiries in a timely manner or assign to appropriate team members where required
- Communication and follow up with Client(s) as required
- General Executive Administrative tasks
- Other duties and projects as requested to assist the firm
- Calendar management and meeting coordination
- Assist with Canada Revenue Agency filings
**Qualifications**:
- Previous experience working within a corporate environment
- Proficiency with MS Office (including Word and Excel)
- Previous experience with accounting programs, including CaseWare and/or Taxprep (or other tax software) would be beneficial but not mandatory
- Great problem-solving skills and attention to detail
- Ability to prioritize and manage multiple tasks and deadlines
- Excellent interpersonal skills and the ability to work in a team environment
- Outstanding client/customer service skills
- A high aptitude to learn computer programs
- Excellent written and verbal communication.
- Experience in maintaining organized and efficient filing systems
- High degree of tact, diplomacy, and absolute discretion
Pay: $24.00-$29.00 per hour
**Benefits**:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Profit sharing
- Vision care
- Wellness program
Schedule:
- Monday to Friday
**Experience**:
- office administration: 2 years (preferred)
Work Location: In person
Application deadline: 2024-11-15
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