Executive Assistant

2 weeks ago

Courtenay, Canada Excel Career College Full time

Executive assistants typically function as support to high level executives and managers. They undertake a wide variety of duties and responsibilities, and provide personal administrative support and assistance to executive staff.

These top 5 skills are essential for successful job performance as an executive assistant:
1. **Work management** including planning, prioritizing and organizing tasks to effectively meet deadlines and achieve specific results.

2. **Strong communication skills** including listening actively, expressing oneself in a clear and concise manner and appropriate written communication skills.

3. **Information management skills** including collecting, reviewing and monitoring required information.

4. **Sound decision making skills** including using good judgment and logical processes to arrive at an appropriate decision.

5. **Problem analysis and assessment skills** including identifying issues promptly and taking the right course of action to manage the problem.

**Key Duties and Responsibilities**
- Prepare and edit correspondence, communications, presentations and other documents
- Design and maintain databases
- File and retrieve documents and reference materials
- Collate and manage data
- Conduct research, collect and analyze data to prepare reports and documents
- Manage and maintain executives' schedules, appointments, and travel arrangements
- Arrange and co-ordinate meetings and events
- Record, transcribe and distribute minutes of meetings
- Monitor, screen, respond to and distribute incoming communications
- Answer and manage incoming calls
- Liaise with internal staff at all levels
- Interact with external clients
- Co-ordinate project-based work
- Review operating practices and implement improvements where necessary
- Supervise, coach and train administrative support staff

Other duties as required.

**Education and Experience**
- Minimum of 3 years experience providing support at a high level
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
- Knowledge of standard office administrative practices and procedures
- Formal education is an asset

**Key Competencies**
- Organizational and planning skills
- Communication skills
- Information gathering and monitoring skills
- Problem analysis and problem solving skills
- Judgment and decision-making ability
- Initiative
- Confidentiality
- Team member
- Attention to detail and accuracy
- Adaptability

**Salary**: $19.00-$22.00 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Language**:

- English at a high conversational level (required)

Work Location: In person

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