Payroll and Accounting Coordinator

**Payroll and Accounting Coordinator**

**About HIEC**

HIEC is an innovative not-for-profit social enterprise that focuses on partnership, mentorship and workforce development in Ontario. With over 30 years of experience as an active community-focused organization, HIEC's goal is to enhance career education and inspire youth to make informed career decisions.

**Why Us?**

At HIEC, our goal is to make a positive impact in the career journeys of others, and this also applies to our own internal team We offer a team environment that encourages innovative ideas and an entrepreneurial spirit. We foster a culture of inclusion and belonging so everyone feels valued, respected and heard. Simply put, we care about our employees (have a look for yourself)

**This role also offers**:

- Competitive Salary (we included the details
- Comprehensive company-paid benefits
- Mental Health Supports (Calm App Subscription, Better Help Sessions)
- 2 Weeks Vacation + a Holiday Shutdown
- Hybrid Work Model
- PD/Career Development Opportunities

**Position Description**

We're looking for an organized and detail-driven Payroll and Accounting Coordinator to join our Finance team In this role, you will play a key part in ensuring our day-to-day financial operations run smoothly - from processing payroll and supporting reporting cycles to reconciling accounts and maintaining accurate records in SAGE.

You'll work closely with colleagues across the organization, supporting compliance and efficiency in how we manage budgets, track spending, and handle employee reimbursements. If you enjoy working in a mission-driven, not-for-profit environment, have a strong accounting foundation, and thrive on process, accuracy, and collaborative problem-solving, we'd love to hear from you

**Job Responsibilities and Key Accountabilities**:
Payroll Processing
- Responsible for the accurate preparation, documentation, distribution, and reconciliation of payroll and the administration of the payroll system.
- Review, reconcile, and post employee reimbursement expenses and corporate card transactions in SAGE, ensuring proper project allocation, accurate coding, and compliance with budget and approval policies.
- Process payroll for all employees, ensuring accurate and timely payments in compliance with company policies and government regulations.
- Ensure compliance with local, provincial, and federal regulations related to accounting and payroll.
- Maintain payroll records, including timesheets, deductions, and benefits.
- Submit payroll tax filings and other related reports.
- Ensures payroll issues are escalated and resolved promptly.
- Assist with preparing bi-weekly payroll journal entries and updating payroll allocations when budget changes occur.
- Collaborate with HR to ensure accurate employee data for payroll purposes.
- Assist with special projects and other duties assigned by the Manager of Finance and Executive Team.

General Accounting
- Support organizational procedures related to day-to-day banking, vendor accounts, and project spending, including forecasting and reporting (i.e. tracking actual spent vs. budget)
- Assist and support the Finance team with monthly and annual operating budgets, month-end reporting packages, year-end closing, and audit preparation.
- Input accounting entries into SAGE; maintain records accurately and in a timely manner.
- Assist in the execution of project initiatives, including the creation of financial processes required for scaling.
- Assist in maintaining accurate financial records by performing data entry and reconciling accounts.
- Prepare and post journal entries, ensuring accuracy and compliance with accounting standards.
- Update daily bank entries and process credit card transactions.
- Provide financial support and analysis to other departments as needed.
- Allocate and reconcile corporate card expenses, ensuring supporting documentation is complete and authorized, and posting is accurate in SAGE.
- Review employee expenses for reimbursement claims for completeness, original receipts, coding, and authorized signature.
- Provide backup support for processing accounts payable, including preparing wire transfers and electronic payments via EFT and e-transfer systems.
- Assist in the preparation of audit materials and respond to auditor inquiries.
- Support the preparation of financial reports for management and external stakeholders.
- Provide support for budget preparation and financial forecasting.
- Participate in process improvement initiatives to enhance the efficiency and effectiveness of financial operations.

**Qualifications to Succeed**:

- Post-secondary education in Accounting, Finance, Business Administration, or a related field.
- 3-5 years of working experience in an accounting-focused role, preferably with a charitable or non-profit organization.
- 2-3 years of payroll administration experience.
- Strong knowledge of Canadian payroll practices and relevant legislation, includin