Executive Administrative

2 weeks ago

Sherwood Park, Canada Strathcona Ventures Full time

**Job Title**: Executive Administrative & Logistics Assistant (Remote / Hybrid)

**Location**: Sherwood Park, AB (Hybrid - partial training in-office, then remote)

**Job Type**: Full-Time
**Salary**: Commensurate with experience
**Start Date**: Immediate

**About Us**

We’re a small, family-based company with big reach. Operating from our home office, we specialize in **product sales, trucking brokerage, and logistics coordination** — managing both inventory and non-inventory products across Canada and the U.S. We work closely with trusted partners and subcontractors to keep goods and materials moving smoothly.

We’re looking for a reliable, detail-oriented **Executive Administrative & Logistics Assistant** to support the CEO directly. This position is ideal for someone who enjoys variety — from dispatching trucks and creating invoices to organizing data and assisting with day-to-day operations.

**Key Responsibilities**
- Coordinate **transport dispatch** and communicate with drivers and carriers
- Create and manage **Bills of Lading (BOLs)** and shipping documentation
- Handle **invoicing, purchase orders, and data entry** in Excel and QuickBooks (training provided)
- Maintain and organize documents using **Microsoft Office (Word, Excel, Outlook)**:

- Prepare and edit **PDFs and forms using Adobe Acrobat**:

- Assist in **FTL product sales coordination** and logistics tracking
- Attend **1-2 weekly meetings** (in person) for reviews and planning
- Support ongoing administrative and operations tasks as needed

**Qualifications**
- Proficient in **Microsoft Word, Excel, and Outlook**:

- Strong understanding of **transportation and dispatch processes**:

- Experience creating **BOLs, invoices, and shipping paperwork**:

- Familiar with **Adobe Acrobat** (filling/editing PDFs)
- Excellent written and verbal communication skills
- High attention to detail and strong organizational habits
- Ability to multitask and manage time effectively
- Comfortable using **iOS and cloud-based tools**:

- Experience in trucking, logistics, or brokerage is a strong asset

**What We Offer**
- **Work-from-home flexibility** after initial training
- **Laptop and phone provided**:

- **Comprehensive health benefits plan**, including:

- Dental coverage
- Prescription drug plan
- Vision care
- Extended health coverage
- **RRSP contribution program**:

- Supportive, family-oriented work environment
- Weekly check-ins and one-on-one mentorship
- Opportunity to learn all aspects of logistics, sales, and administration

**Schedule**
- Monday to Friday
- Flexible daytime hours once trained
- 1-2 in-person meetings per week for updates and coordination

**To Apply**

Please submit your **resume** and a short **cover letter** describing your experience in transportation, logistics, or administrative support.

**Job Types**: Full-time, Part-time

Pay: $54,080.00-$62,400.00 per year

Expected hours: 30 - 40 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- RRSP match
- Vision care
- Work from home

Work Location: Hybrid remote in Sherwood Park, AB T8H 2V8

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