Tender Coordinator/executive Assistant to The CEO

1 week ago

Sherwood Park, Canada 5 Star Services and Products Full time

5 Star Services and Products is excited to announce that we are hiring for a full time Tender Coordinator at our Sherwood Park head office.

As a Tender Coordinator/Executive Assistant, you will be responsible for commercial tenders from reviewing the initial request to tracking and managing the tender process to submitting the final bids to purchasers.

**Tender Coordinator Responsibilities**:

- Coordinating the detailed requirements to be included as part of the tender documentation
- Assist with key tender milestones in line with tender administration processes to ensure they are accurately completed in order to meet deadlines
- Manage tender correspondence in line with internal and external guidelines
- Coordinate the tender process within the tender team to set deadlines and responsibilities
- Reviewing contractual terms and conditions
- General administrative tasks as required
- Maintaining the administration of the tenders
- Obtain feedback from purchasers when tenders are unsuccessful
- Strive to continuously improve the tender process

**Executive Assistant Responsibilities**:

- Scheduling Meetings and Calendars
- Maintaining files and records
- Preparing and editing documents, memos, correspondence, and presentations
- Acting as a representative to their assigned executive
- General administrative tasks as required
- Occasionally assisting with personal tasks and errands for the executive.

**Requirements**:

- Post-Secondary education in administration or procurement preferred
- Excellent English communication skills, both written and verbal
- Proficient in Word, Excel, and Outlook
- Positive, can-do attitude, with the ability to work under pressure to tight deadlines
- Previous experience in completing tenders an asset
- Customer-focused
- Strong power of analysis
- Excellent organizational skills
- Eye for detail
- Self-starter able to work independently and in teams

**About Derks**

5 Star Services and Products, specializes in custom uniforms, in-stock and special order uniforms. 5 Star is the source for all your fire, police, EMS, hospitality, and casino uniform needs. Experience our fast delivery and high level of customer service - We currently supply uniforms for the companies throughout Western Canada.

**Job Types**: Full-time, Permanent

**Benefits**:

- On-site parking
- Store discount

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- administrative: 2 years (preferred)
- procurement: 2 years (preferred)

Work Location: In person

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