Executive Assistant

**_BIS Safety Software_** is an innovative technology company providing industry-leading software for the safety sector. Since 2006, we've been committed to innovation and building strong client relationships. We’re looking for an **Executive Assistant,**a proactive organizer who keeps things moving and makes chaos look easy. This isn’t your typical assistant role. You’ll support leadership, streamline operations, and bring order to the everyday, while spotting smarter, faster ways to get things done.

Founded in 2006, BIS is proudly headquartered in Sherwood Park, Alberta. We have developed a world class software solution by emphasizing client relationships and continuous innovation, and we are looking to continue our growth across North America and around the world.

We're looking for a proactive and tech‑savvy **Executive Assistant** who can keep our office running efficiently, support our leadership team, and spot opportunities to make things even better, especially by leveraging modern tools like AI. This is an in-person role based in Sherwood Park, AB. You’ll initially take on office and facilities responsibilities for the first 5-6 months and then transition fully into a classic Executive Assistant role. Throughout, you'll be at the heart of our team, ensuring people have what they need, leadership is supported, and operations are seamless.

This is an **in-person** role based out of our Sherwood Park, AB office.

**In this role, you'll be expected to**:

- ** Manage daily office operations**, including receiving deliveries, maintaining supplies, restocking snacks and coffee, and creating a welcoming environment.
- ** Coordinate with contractors** for office maintenance and upgrades (HVAC, flooring, kitchen, parking, etc.).
- ** Support health and safety initiatives** by participating in Joint Health & Safety Committee meetings and implementing workplace safety improvements.
- ** Greet visitors**, sign them in, and ensure they’re connected with their hosts.
- ** Provide administrative support to leadership** including managing calendars, scheduling meetings, preparing agendas, distributing reminders, and overseeing meeting logistics.
- ** Book travel** (flights, hotels, transport) and prepare detailed itineraries, for both in-office and remote team members attending off-site events or conferences.
- ** Assist in coordinating company events** alongside leadership team members.
- ** Document and share meeting outcomes** using AI tools (e.g., ChatGPT transcripts), maintain SharePoint records, update Excel trackers, and send action reminders.
- ** Share weekly office updates** at Monday team meetings (e.g., building work, maintenance, parking, or road closures).
- ** Use and support tools including Microsoft Office Suite** (Outlook, Word, Excel, Teams), SharePoint, BIStrainer, Expedia, and AI tools.

**You might be the right fit if you**:

- ** Are organized** and detail-oriented, with excellent time management skills.
- ** Take initiative** and solve problems before they arise.
- ** Have strong interpersonal and communication skills**, both written and verbal.
- ** Have experience** in administrative, operations, or executive support roles.
- ** Are proficient in Microsoft Office** tools like Outlook, Excel, Word, and Teams.
- ** Feel confident using everyday technology** and have a genuine desire to learn new tools.
- ** Are curious about AI tools** like ChatGPT, even if you haven’t used them yet.
- ** Love helping people** and keeping things running smoothly behind the scenes.

**Bonus points if you**:

- Experience with AI-powered tools.
- Familiarity with SharePoint or asset tracking systems.
- Previous experience coordinating office facilities or renovations.

Salary ranges are based on experience, reflecting the unique skillset each individual brings to the role.
- Job ID: #_T202509-04EA

**Why join us**

At BIS, we pride ourselves in being very entrepreneurial in nature. Our office is an open environment that lends itself to collaboration and organic learning. We integrate new ideas and best practices quickly when they further the development of our software and company. This flexibility is a key part of our culture and a reflection of our insightful and collaborative team.

Another key part of our culture is our purposeful avoidance of titles. We don’t use job titles as they don’t reflect the value we place on humility. And we lead with our heart, treating all our customers and team members with integrity and compassion.

We are looking for like-minded individuals who are interested in growing with us.

In addition, we also offer the following:
**Comprehensive benefits package**

**Health spending account**

**Growth opportunities**

**Flexible working hours**

**On-the-job training**

**Work-life balance**

**Free on-site parking**

**Team Recognition Points**

**Social committee**

**Fun, open and collaborative environment**

**Be More Than an Employee**

BIS is a company where you can not onl