Administrative & Rewilding Assistant

**Details Can Drive a Movement**

Are looking for a job where every day YOU will make a difference?

Are you looking to be part of a team that gives back to Mother Earth by building relationships with partners, communities, and the land?

Are you looking for a job where your initiative and attention to detail help support a mission to rewild Canada?

If the answer is yes, then we want to talk to you about becoming Project Forest’s **Administrative & Rewilding Assistant**.

**About Project Forest**

**Our love of trees is simple.**

They bring life to this world in a way nothing else can. As our greatest natural resource, forests provide us with clean air and water, and a home for our province’s wildlife.

At Project Forest, we dream big. Our mission is to rewild Canada, transforming forgotten and degraded landscapes into lush, thriving forests. We work hand-in-hand with passionate partners to heal the land, remove carbon from the atmosphere, and restore biodiversity—one tree at a time. Our impact is growing, and we need a skilled organizer and relationship-builder to help keep our work rooted, responsive, and thriving.

Indigenous communities are at the heart of our work. We collaborate closely with Indigenous leaders and knowledge holders, recognizing that their stewardship and deep-rooted connection to the land are essential to successful rewilding. We are committed to learning from and amplifying Indigenous voices, ensuring that their wisdom guides our approach to restoring ecosystems.

If you’re driven by purpose, inspired by nature, and eager to use your talents to make a real difference, we want you on our team.

**About the Role**

Project Forest's team is growing and we need YOUR help. Our rapid growth has created a need for an **Administrative & Rewilding Assistant.**You’ll report to and work closely with the Executive Assistant to support day-to-day operations, communications, partner engagement, and event delivery. From organizing calendars and writing follow-ups to helping coordinate our Annual Partner Celebration, and seed kit orders, you’ll be at the heart of a small but mighty team.

This is a hands-on, mission-aligned role ideal for someone who thrives on organization, enjoys varied responsibilities, and brings initiative, clarity, and care to every interaction.

We have come a long way in 4.5 years and we need **you**to help take Project Forest to the next level.

**Key Accountabilities**

**Support and Strengthen the Day-to-Day Operations of the Executive Team**
- Manage calendars and logistics for the Executive Director and Executive Assistant
- Support meeting scheduling, accommodations, and preparation of documents and presentations
- Attend meetings as needed and document key action items
- Maintain internal reports, organize digital files, and track project deadlines
- Track deadlines and help prioritize tasks and surface high-priority actions, especially during busy seasons

**Communications & Partner Stewardship**
- Act as a point of contact between executives, clients, and partners
- Draft correspondence, thank-you notes, reports, and post-meeting summaries
- Support digital content including newsletters, website updates, and social media coordination

**Coordinate and Deliver Impactful Events Rooted in Purpose and Community**
- Assist with planning, communications, and logistics for Project Forest events:

- Annual Partner Celebration, Corporate Planting Days, Round Dance, Seedling Giveaways, and more_
- Coordinate with venues, vendors, and partners
- Track event budgets and metrics, support onsite logistics, and ensure smooth execution
- Assist with promotional materials, swag, and signage using Canva or similar tools

**Program & Project Coordination**
- Help coordinate Seed Kit program orders and fulfillment
- Liaise with TreeTime.ca and clients to ensure timely delivery and excellent service
- Track inventory and provide regular updates to clients
- Maintain branded inventory and outreach materials
- Help Communications Specialist with simple graphic design, printing, and media asset prep

**Social Media Management**
- Provide content and information for the Communications Specialist as requested
- Engage with Project Forest social media posts and share with your network

**Blog Posts**
- Assist as required by the Communications Specialist

**Newsletter**
- Assist as required by the Communications Specialist

**Grants**
- Assist as required by the Grant Writer

**What You Bring**:

- Experience supporting senior leaders in an administrative, client service, or communications role
- Event planning and/or Public Relations experience
- Strong organizational skills with excellent follow-through
- Initiative and problem-solving mindset—you see what needs to be done and take action with little direction
- Proficiency in Microsoft Office and Google Workspace; experience with HubSpot is a plus
- Familiarity with Canva or other design tools (asset)
- Excellent verbal and written commun