Administrative Assistant

2 weeks ago

Victoria, Canada Pearson College UWC Full time

We are privileged to learn, work, and live on the traditional territory of the Sc’ianew (Beecher Bay) First Nation.

Pearson College UWC was founded as Lester B. Pearson College of the Pacific and United World College (Canada) Inc. in 1974. Pearson is a unique, highly selective,

two-year pre-university IB World School for up to 200 students from across Canada and around the world chosen solely on their promise and potential and demonstrated commitment to actively engage in creating a better world. Students currently are selected from nearly 160 countries. Pearson is one of 18 UWC schools worldwide. (pearsoncollege.ca).

**Pearson College UWC is recruiting for an outstanding Administrative Assistant to join our Health and Wellness Team.**
- **Reporting to**:_Head College Nurse
- **Position Summary**:_

As part of the College’s Wellness Team, and under the direction of the Lead College Nurse, the Administrative Assistant is responsible for the operation of Health Centre’s office. The Administrative Assistant will perform a variety of administrative functions ensuring the day-to-day health office runs effectively and efficiently.

**Major Responsibilities**:

- Data entry and chart maintenance in the iSAMS (student information) database.
- Organize files and student records.
- Schedule and confirm medical appointments with both the in-house Wellness Team (counselors) and outside medical practitioner (dentists, physio, etc.).
- Complete and submit health insurance forms.
- Follow up with students to ensure they arrive for appointments.
- Schedule College drivers for transportation to appointments off-site.
- Invoice for medical expenses.
- Monthly reconciliation of the Health Centre’s credit card.
- Establish and prepare office procedures.
- General administrative duties as needed.

**Education, Skills & Experience**:

- Certificate in Office Administration or equivalent education and experience.
- 2-3 years’ experience office experience preferably in a health centre or school.
- Excellent attention to detail and accuracy.
- Solution-focused with ability to take the initiative and problem solve.
- Ability to maintain confidentiality.
- Ability to work independently.
- Ability to work effectively within a team environment.
- Demonstrated tact and diplomacy working within a multi-cultural and diverse organization.
- Flexible, adaptive, and enthusiastic.
- Communicate effectively in English, both verbally and in writing.

**Compensation & Organization**

**Job Types**: Full-time, Permanent

**Salary**: $35,000.00-$41,860.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Victoria, BC V9C 3Z2: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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