Administrative Assistant

Organizational Unit - University of Victoria -> Faculty of Engineering and Computer Science -> Fac of Engineering - General - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 11 September 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1 - Salary Grade - $4,363.00 - $4,525.00 - Additional Posting Information: - N/A - Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. - Classification - PB 7 - Hours of Work - Monday to Friday, 8:30am - 4:30pm - Start Date - 10/1/2025 - End Date - 9/30/2026 - Employee Group: - CUPE 951 - Term - # of Hires Needed - 1 - Category - Administrative and Support Services - About this Opportunity The University of Victoria and the Faculty of Engineering and Computer Science is a place of innovation and free thought, where we strive to be at the forefront of inclusive practices. We are located on the beautiful Lekwungen territory, surrounded by lush forests and just minutes from the ocean and mountains. As a mid-sized university, we combine the prestige and collaborative networks of Canada’s top academic researchers and leaders with the warmth of a close-knit, community-focused environment. Our faculty and leadership team are dedicated to creating a supportive, forward-thinking workplace that values flexibility, inclusivity, and professional growth. We invite you to join our enthusiastic team and contribute to our mission of excellence in research and education. We strive to educate the next generation of leaders, to solve the grand challenges of our time. - Job Summary Under the supervision of the Assistant to Dean, the Administrative Assistant provides administrative support for the Office of the Dean and its staff. The Administrative Assistant serves as the first point of contact for the Office of the Dean and interacts with faculty, students, staff and external stakeholders. The role involves calendar scheduling as well as generating correspondence, meeting minutes, administrative forms, reports and other materials, ordering equipment and supplies, assisting with events, and maintaining the office inventory. The Administrative Assistant also supports the Assistant to the Dean with initiatives, events and special projects put forward by the Faculty and the Office of the Dean. - Job Requirements **Experience**: This position requires a level of education, training, and experience equivalent to 2 years’ experience working within a comparable environment preferably in a higher education or institutional environment. **Knowledge/Skills/Abilities**: - Strong communication skills. - Strong student-service oriented approach to work. - Ability to work effectively with faculty, co-workers, students and the public with diplomacy and professionalism. - Ability to maintain confidentiality. - Advanced organizational and time management skills with advance attention to detail. - Flexibility in adapting to changing work priorities and able to work in an environment with constant interruptions. - Ability to work under pressure and adhere to multiple deadlines by prioritizing accordingly. - Experienced and proficient with the use Computer Applications (i.e. Microsoft Office, databases) - Willingness to learn new systems and procedures. - This position involves occasionally moving items (5-10kg), bending and reaching. **Specialized Knowledge/Education**: - Knowledge of office and business administration and relevant best practices, obtained through experience, training, or coursework towards a certificate or diploma. **Territory Acknowledgement**: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. **What UVic Offers**: To learn more click here