Admin Assistant

2 days ago

Etobicoke, Canada Alliance Group & Staffing Full time

We are hiring an **Admin Assistant **for one of our clients located in **Etobicoke, ON**. Our client is specific in providing immigration services to our clients' many different language and cultural groups.

**Job Duties**:

- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
- Performs a wide range of executive administrative and executive support-related tasks to efficiently and effectively maintain workflow, communications, administration and operations of the Executive Director and leadership team.
- Coordinate Social Media platform deliverables.
- Handle inquiries (Corporate-wide matters) in a timely manner, responding to questions and concerns and extensive follow-up to ensure inquiries and matters are appropriately dealt with and addressed.
- Facilitate the day-to-day office management activities, office and housekeeping matters and office equipment maintenance and troubleshooting.
- Manage official correspondence both written and verbal for different stakeholders.
- Arrange (including the selection of date, time, and location) internal and external meetings.
- Arrange special meeting facilities and prepare and distribute meeting materials.
- Provide office telephone coverage, take accurate messages, and handle urgent calls with appropriate judgment.
- Ideally 2-3 years of office admin experience

Location: Etobicoke

Pay Rate: $25.00 per hour.

Shift: Monday-Friday 9:00 am - 5:00 pm

**Job Types**: Full-time, Permanent

**Salary**: $25.00 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Etobicoke, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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