Administrative Assistant

**Department**: Administrative

**Location**: Mississauga, Ontario, CA

**Employer Reference**: P1-2014526-1

**Vipond Employment Opportunity - Administrative Assistant**

**Location**: Mississauga

**Job Type**: Full-Time

**Reports To**: Office Manager

**About us
- Why join Vipond?**
- At Vipond, powered by API Group, we provide Fire, Life safety and Security solutions to protect what matters most to you and to our clients across the nation. As a leading provider in this industry, we have serviced the Canadian market proudly since 1945. Joining our team, means being part of a leading provider of Fire, Life safety and Security solutions, with opportunities for development, growth and future advancement.

**Role Summary**:
**O**ur Mississauga is looking for Service / Project Coordinator to join the team. The Administrative Assistant is involved with the day-to-day operations of an office or department. This role includes a variety of administrative and clerical tasks designed to support the smooth functioning of the organization. The Administrator is a key point of contact for employees, clients, and external partners, ensuring that administrative activities are efficient, professional, and aligned with the organization's goals.

**Key Job Responsibilities**:
**Administrative Support/Customer Service**:

- Provide technician scheduling and customer service
- Assist with the preparation of reports, presentations, and other documents.
- Ensure a clean, organized, and welcoming office environment

**HR Support**:

- Assist with onboarding of new employees, including preparation of onboarding materials and coordination of orientation activities.
- Maintain employee records and ensure proper documentation of HR activities.
- Coordinate and assist with employee training sessions and professional development activities.
- Payroll processing duties

**Financial Administration**:

- Potential Involvement in accounts receivable
- Invoicing of service and small fixed price contracts

**Event Coordination**:

- Plan and organize company events, meetings, and conferences.
- Coordinate logistics, including venue booking, catering, and travel arrangements. Ensure events run smoothly and address any issues that may arise.
- Other duties as required.

**Job Qualifications and Requirements**:

- High school diploma or equivalent; an associate or bachelor’s degree in business administration, Office Management, or a related field is preferred.
- Minimum of 2-3 years of experience in an administrative or office management role.
- Relevant certifications in office administration or management are advantageous.
- Attention to detail and a high level of accuracy in work.
- Ability to handle confidential information with discretion.
- Excellent leadership and communication skills.
- Strong organizational abilities and attention to detail.
- Proficient in using Microsoft Office programs and other relevant tools.
- Excellent ability to manage multiple priorities and adhere to tight deadlines.
- Customer-focused mindset, problem-solving abilities, and a proactive approach to managing service operations.
- Ability to work independently with mínimal supervision and as part of a team.

**More about the position**:

- Excellent problem solving skills
- Highly organized and able to work under pressure
- Adaptable to changing environments
- Strong interpersonal skills and effective at building relationships - with a demonstrated client service orientation
- Self-motivated with a genuinely positive outlook

**What Vipond offers you**
- Competitive compensation
- Employee Stock Purchase Program
- Diverse Workforce. Vipond has a great company culture and is an equal opportunity employer
- Be part of a winning organization
- Opportunities to advance your career
- Work in a specialized, essential and rapidly growing life safety industry
- Comprehensive health and dental benefits package
- Defined Contribution Pension plan
- Employee Discounts
- Flexible work schedules and working hours. Vipond promotes a positive work-life balance for its employees.
- Learning and Development opportunities
- Reward and Recognition Program
- Safe and secure work environment
- Supporting company culture
- Employee Profit Sharing Plan
- We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.

**_
Background Check Requirements:_**
- Criminal Background Check
- Reference Check

We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.

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