Administrative Assistant

**About Steve Madden**:
Steve Madden is a global fashion brand known for its innovative and stylish footwear, accessories, and apparel. With a commitment to pushing the boundaries of fashion, we aim to deliver high-quality, trendsetting designs to customers around the world. As we expand our presence across Canada, we are seeking an organized, proactive, and detail-oriented Administrative Assistant to support our office operations for new store openings, renovations, utility setups, account setups, and related administrative tasks.

**Job Summary**:
**Key Responsibilities**:

- Assist in coordinating logistics for new store openings, including communication with vendors, suppliers, and store staff to ensure timely delivery of necessary materials.
- Prepare and maintain opening checklists, timelines, and documentation for each store opening, renovation, and maintenance project.
- Handle communication with internal teams (Operations, HR, Marketing, etc.) to ensure all administrative tasks are on track for store openings and renovations.
- Track and follow up with construction teams and contractors to ensure store renovations and maintenance projects are completed on time, within budget, and to company standards.
- Coordinate store maintenance requests and ensure timely completion of necessary repairs or upgrades.
- Maintain and track inventory of supplies, equipment, and fixtures for both new store openings and renovation projects.
- Process and manage orders for store setup, including furniture, fixtures, signage, and other store essentials.
- Oversee account setups for new stores, including establishing banking relationships, setting up financial accounts, and ensuring the required documentation is completed accurately.
- Manage all aspects of utility setup for new stores, including establishing electricity, water, gas, internet, phone services, and waste management accounts, ensuring services are activated before store openings.
- Liaise with utility providers to confirm services are functional and resolve any issues related to utility setups.
- Provide administrative support to store managers, regional teams, and leadership during store openings, renovations, and maintenance activities.
- Assist with scheduling meetings, site visits, and travel arrangements related to store openings, renovations, and ongoing maintenance.
- Organize and maintain filing systems, both electronic and physical, for opening, renovation, maintenance, banking, utility, and account setup documentation.
- Ensure compliance with company standards, policies, and procedures during the store opening, renovation, maintenance, utility setup, and account setup processes.
- Contribute to the preparation of reports and presentations related to store openings, renovations, maintenance, account setups, and utility services.
- Perform other office-related tasks as required to support the team.

**Qualifications**:

- Previous administrative experience, preferably in retail, fashion, or finance.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong attention to detail and accuracy.
- Ability to work independently as well as part of a team.
- Excellent time management skills and the ability to meet deadlines.
- Knowledge of banking processes, utility service setups, and financial documentation is an asset.
- Ability to maintain confidentiality and handle sensitive financial and operational information.
- Flexibility to adapt to changing needs and fast-paced environments.
- Previous experience with new store openings, renovations, retail operations, or financial tasks is an asset.
- Fluent in English & French

**Why Work With Us?**:

- Be a part of a fast-growing and dynamic global brand.
- Opportunity for career advancement within a supportive and innovative team.
- Competitive salary and benefits package.
- Exciting and creative work environment that values individuality.

**How to Apply**:
This role is essential in ensuring the smooth opening, renovation, maintenance, and operational setup for our stores across Canada. If you thrive in a fast-paced environment and have a passion for organization, retail, and financial operations, we'd love to hear from you

**Steve Madden Canada is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.