Bookkeeper/administrative Assistant

4 weeks ago

North Vancouver, Canada Lions Gate Pool and Spa Full time

**Job Overview**
Lions Gate Pool and Spa is a small but growing company providing maintenance and repair services for pools and spas throughout the North Shore and Vancouver area. We are seeking a detail-oriented and reliable **Bookkeeper & Administrative Assistant** to manage the day-to-day financial operations of the business, while also supporting our Service Manager with scheduling and office coordination.

**Key Responsibilities**

**Bookkeeping (Primary Focus)**:

- Maintain accurate financial records, including data entry, bank and credit card reconciliations, and general ledger maintenance.
- Manage accounts payable and receivable, including invoice creation, bill payments, and collections tracking.
- Prepare and process payroll, ensuring compliance with tax regulations and company policies.
- Track and categorize company expenses, ensuring proper documentation and coding.
- Generate monthly financial reports for management review.
- Assist with year-end reporting and preparation for tax filings.
- Monitor cash flow and assist with budgeting and forecasting.
- Use **QuickBooks Online** for all bookkeeping tasks - prior experience with QuickBooks is highly preferred.

**Administrative Support**:

- Schedule and coordinate technicians’ daily assignments and service calls.
- Support the Service Manager with administrative tasks such as preparing reports, organizing meetings, and maintaining digital records.
- Assist with technician onboarding and maintaining training records.
- Help implement office processes and systems to improve workflow and customer service.

**Qualifications & Requirements**:

- Minimum 2 years of full-cycle bookkeeping experience; experience in a small business or service-based company is an asset.
- Proficiency in **QuickBooks Online** is strongly preferred.
- Familiarity with payroll processing and basic HR administration.
- Experience with **Ceridian PowerPay** is an asset.
- Strong organizational skills and attention to detail.
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Excellent verbal and written communication skills.
- Ability to handle sensitive financial information with confidentiality and professionalism.

**What We Offer**:

- Great work/life balance with a 4-day workweek (Tuesday to Friday, 9 hours/day)
- 36 hours/week schedule
- **Hourly wage: $27-$30**, based on experience
- **$1,000 annual bonus** at year-end
- **Two weeks paid vacation to start**:

- **Health and extended benefits plan** available after 4-month probation
- A supportive team environment and opportunity to grow within a local business

**How to Apply**:
If you're a proactive and organized individual with strong bookkeeping skills and the ability to manage administrative tasks efficiently, we’d love to hear from you.

Please submit your resume and cover letter explaining your experience and why you're the right fit for this role.

**Contact**:
Gabi Frugoli, Operations Manager

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $27.00-$30.00 per hour

Expected hours: 36 per week

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Bookkeeping: 2 years (required)

Work Location: In person

Expected start date: 2025-07-15

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