Bookkeeper/administrative Assistant

2 weeks ago

Vancouver, Canada MWBIU Local 1 Full time

**Job Overview**:
**Duties and Responsibilities**:

- Bookkeeping duties:_
- Ensuring finances are up to date, staff are paid in an accurate and timely manner, and vendors and suppliers are paid within established time limits.
- Accounting including accounts payable, bank reconciliations, financial statements, monthly and annual financial reports.
- Preparing and completing payroll, account reconciliations, and audits.
- Timely remittance of reports and payment to the Canada Revenue Agency including T4s and bi-monthly remittances.
- Accurately entering dues into membership database software.
- Processing and monitoring the union’s payments and expenditures.
- Monitoring and organizing standing contracts.
- Administrative duties:_
- Preparing, copyediting, and/or formatting documents such as bulletins, minutes, reports, correspondence, and collective agreements.
- Building and maintaining a filing system, both physically and electronically.
- Liaising with membership and executive board as well as health and welfare and pension plan administrators.
- Taking questions and concerns raised by members and escalating them to the appropriate person for response.
- Providing administrative support for shop stewards (e.g. maintaining up to date steward lists for various work sites, preparing information packages for new stewards, coordinating training for stewards etc.)
- Coordinating and organizing the logistics for meetings, conferences, workshops and trainings.
- Monitoring & ordering office supplies.
- Assisting union officers with special projects, emergency situations, and various research tasks as directed.
- Creating and maintaining the local’s social media accounts as directed.
- Other duties as required

**Requirements**:

- Minimum grade 12 education plus minimum 3 years experience in a similar role, or equivalent combination of bookkeeping education and experience
- Experience with QuickBooks and Simply Accounting.
- Able to proficiently use Microsoft Office Software (Office 365, Word, Excel, Outlook, and Power Point).
- An ability to write clearly and copyedit a variety of documents.
- Strong ability to work independently, keep track of and adhere to time limits and deadlines, and organize work with and without direction.
- Organized with strong attention to detail.
- Excellent communication and interpersonal skills (written and spoken).
- Trade union experience is considered an asset and must have a demonstrated commitment to trade union principles.

**Renumeration & working conditions**:
Wages and working conditions are governed by the collective agreement between Marine Workers & Boilermakers Industrial Union Local 1 and MoveUp.

This position is four days a week, 7.5 hours per day with a half an hour unpaid meal break.

Workdays are Monday and Wednesday to Friday to start, but flexible in the future.

The workhours are 8:30 am to 4:00 pm, however, occasional evening hours may be required.

Full-time office attendance required.

**Job Types**: Full-time, Permanent

Pay: From $36.22 per hour

Expected hours: 30 per week

**Experience**:

- Accounting: 3 years (preferred)
- QuickBooks: 3 years (preferred)
- Bookkeeping: 3 years (preferred)
- Microsoft Office: 3 years (preferred)
- Accounts receivable: 3 years (preferred)

Work Location: In person

Application deadline: 2024-09-27

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