Bookkeeper/administrative Assistant

2 weeks ago

Vancouver, Canada MWBIU Local 1 Full time

**Job Overview**:
**Duties and Responsibilities**:

- Bookkeeping duties:_
- Ensuring finances are up to date, staff are paid in an accurate and timely manner, and vendors and suppliers are paid within established time limits.
- Accounting including accounts payable, bank reconciliations, financial statements, monthly and annual financial reports.
- Preparing and completing payroll, account reconciliations, and audits.
- Timely remittance of reports and payment to the Canada Revenue Agency including T4s and bi-monthly remittances.
- Accurately entering dues into membership database software.
- Processing and monitoring the union’s payments and expenditures.
- Monitoring and organizing standing contracts.
- Administrative duties:_
- Preparing, copyediting, and/or formatting documents such as bulletins, minutes, reports, correspondence, and collective agreements.
- Building and maintaining a filing system, both physically and electronically.
- Liaising with membership and executive board as well as health and welfare and pension plan administrators.
- Taking questions and concerns raised by members and escalating them to the appropriate person for response.
- Providing administrative support for shop stewards (e.g. maintaining up to date steward lists for various work sites, preparing information packages for new stewards, coordinating training for stewards etc.)
- Coordinating and organizing the logistics for meetings, conferences, workshops and trainings.
- Monitoring & ordering office supplies.
- Assisting union officers with special projects, emergency situations, and various research tasks as directed.
- Creating and maintaining the local’s social media accounts as directed.
- Other duties as required

**Requirements**:

- Minimum grade 12 education plus minimum 3 years experience in a similar role, or equivalent combination of bookkeeping education and experience
- Experience with QuickBooks and Simply Accounting.
- Able to proficiently use Microsoft Office Software (Office 365, Word, Excel, Outlook, and Power Point).
- An ability to write clearly and copyedit a variety of documents.
- Strong ability to work independently, keep track of and adhere to time limits and deadlines, and organize work with and without direction.
- Organized with strong attention to detail.
- Excellent communication and interpersonal skills (written and spoken).
- Trade union experience is considered an asset and must have a demonstrated commitment to trade union principles.

**Renumeration & working conditions**:
Wages and working conditions are governed by the collective agreement between Marine Workers & Boilermakers Industrial Union Local 1 and MoveUp.

This position is four days a week, 7.5 hours per day with a half an hour unpaid meal break.

Workdays are Monday and Wednesday to Friday to start, but flexible in the future.

The workhours are 8:30 am to 4:00 pm, however, occasional evening hours may be required.

Full-time office attendance required.

**Job Types**: Full-time, Permanent

Pay: From $36.22 per hour

Expected hours: 30 per week

**Experience**:

- Accounting: 3 years (preferred)
- QuickBooks: 3 years (preferred)
- Bookkeeping: 3 years (preferred)
- Microsoft Office: 3 years (preferred)
- Accounts receivable: 3 years (preferred)

Work Location: In person

Application deadline: 2024-09-27

  • Administrative Assistant Bookkeeper

    1 week ago

    Vancouver, Canada Sprung Studios Full time

    **OPPORTUNITIES**: We are always looking for talented people to join our growing team. If you have: Proven UX/UI abilities A strong portfolio A fresh perspective An innovative approach to solving problems A passion for video games A collaborative mindset A sense of humour... Sprung Studios is looking for an **Administrative Assistant Bookkeeper** to...

  • Bookkeeper/administrative Assistant

    7 days ago

    Vancouver, Canada Victoria Pulse Trading Corporation Full time

    **The role** Victoria Pulse is looking to hire a Book keeper to assist with accounting and other administrative tasks listed below. **Key responsibilities will include, but not limited to**: - Processing bookkeeping transactions and recording/categorizing sales - Ensuring PnL and Mark to Market reports are kept upto date - Preparing data for monthly...

  • Administrative Assistant/Bookkeeper

    8 hours ago

    Vancouver, British Columbia, Canada HAS Friends ltd Full time

    Job OverviewWe are seeking a detail-oriented and organized Assistant Bookkeeper to join our team. This role is essential in supporting our accounting and administrative functions, ensuring accurate financial record-keeping, data entry, and clerical support. The ideal candidate will have experience with bookkeeping software, excellent organizational skills,...

  • Bookkeeper/administrative Assistant

    2 weeks ago

    West Vancouver, Canada Domino's | Evoco Foods Inc Full time

    This is a full-time position where you will work closely with the firm’s two approachable and experienced partners, who bring over 35 years of combined expertise. Your role will involve assisting the partners with various tasks, including initial bookkeeping, write-up work, and data entry for personal tax returns. Additionally, you will manage the...

  • Full Time Bookkeeper/administrative Assistant

    7 days ago

    Vancouver, Canada Marquis LLP Full time

    **Full Time Bookkeeper/Administrative Assistant for small CPA firm in Vancouver** We are a Chartered Professional Accountants firm in Vancouver, BC with a team of 15 looking for a full-time bookkeeper/administrative assistant to help us service our clients in a variety of industries. **Responsibilities**: - Daily bookkeeping for multiple companies...

  • Bookkeeper/administrative Assistant

    1 week ago

    Vancouver, Canada EPIC INSPIRED | VANCOUVER Full time

    Epic Inspired is a Vancouver-based full-service creative agency that provides marketing and branding solutions to various corporations and projects, ranging from local real estate developments to internationally recognized brands. Since 2001, we have been creating culturally and technologically relevant and beautiful brand experiences that add value to our...

  • Bookkeeper/Administrative Assistant

    8 hours ago

    West Vancouver, British Columbia, VV J, Canada Domino's Pizza Full time

    This is a full-time position where you will work closely with the firm's two approachable and experienced partners, who bring over 35 years of combined expertise. Your role will involve assisting the partners with various tasks, including initial bookkeeping, write-up work, and data entry for personal tax returns. Additionally, you will manage the day-to-day...

  • Virtual Assistant

    2 weeks ago

    Vancouver, Canada Powerhaus VA Full time

    We're a local virtual assistant company looking to add assistants to our roster who have bookkeeping experience. While all our work is done remotely we hire local workers within the Greater Vancouver area. We are looking for an administrative powerhouse to join our team! - This is a fully remote role but must be local to the Lower...

  • Experienced Bookkeeper/administrator

    2 weeks ago

    Vancouver, Canada The PACE Child and Family Society Full time

    _**Bookkeeper / Administrative Position with Experience in the Social Service /Non-Profit Sector: 20-30 hours/week**_ The PACE Program, a not-for-profit agency providing services to young children and their families, is looking for a creative and flexible individual to join our supportive and skilled professional team. This is a part-time opportunity to...

  • Office Administrator/bookkeeper

    1 week ago

    Vancouver, Canada Sung Fish Full time

    **Job Summary** **Duties** - Manage calendar scheduling and coordinate appointments, meetings, and events - Oversee vendor management, including sourcing and maintaining relationships with suppliers and service providers - Handle human resources responsibilities such as onboarding, training & development, and employee records management - Perform...