Proposal Coordinator

**About Stok** Stok leads organizations to decarbonize now. We integrate expertise across sustainability consulting, energy engineering, commissioning, and project delivery. From the enterprise to asset level, we provide clients with strategy, management, and technical support to translate bold commitments into impact. Stok is a Certified B Corp and ILFI Just organization, and has been recognized as a Top Impact Company and Best Workplace. Our global team delivers on client ambitions across programs and projects worldwide. **Position Description** Do you get excited about partnering with global brands to drive bold change? Are you inspired by working alongside passionate experts redefining sustainability? Looking for a career where purpose and impact take center stage? Stok seeks a dynamic Proposal Coordinator to support our drive for growth as a catalyst for bold impact. Join a supportive, purpose-driven team where everyone contributes their expertise to deliver impact, forge meaningful connections, and push the boundaries of what's possible. **RESPONSIBILITIES** - **Opportunity Prioritization**: Facilitate the Go/No-Go process, helping teams evaluate and prioritize opportunities that align with our growth goals and deliver the greatest impact. - **Opportunity Discovery**and** Research**: Regularly monitor industry trends and sites to identify new opportunities by gathering research on clients, competitors, and markets. Maintain a proactive approach to uncovering insights that drive strategy and impact. - **Creative Storytelling**: Assemble written and visual content for client presentations, weaving technical expertise and bold messaging into a narrative that resonates. - **Document Production**and** Layout**: Ensure all proposals and client-facing deliverables are visually polished, professionally formatted, and aligned with our brand—leaving audiences impressed at every interaction. - **Process Management**: Track schedules, milestones, and deliverables for individual pursuits and proposals—ensuring seamless coordination and on-time delivery. - **Content Creation**and** Organization**: Develop and maintain systems to organize and retrieve information— including templates, boilerplate content, visuals, and client data—streamlining future proposals and communications. - **Strategic Support**: Assist in creating pursuit plans and coordinating client outreach activities, enabling our teams to align with client needs before RFPs are even released. - **Team Collaboration**: Partner with cross-functional teams to gather input, facilitate pre-submittal meetings, and refine messaging for maximum impact. **QUALIFICATIONS** **What you'll need to be successful in this role**: - Experience with Requests for Proposals (RFP) and/or Requests for Qualifications (RFQ) processes, ideally in architecture, engineering, or construction. - Exceptional Writing and Editing Skills: Ability to craft clear, concise, and compelling content tailored to diverse audiences, ensuring proposals and deliverables are polished and professional. - Organizational and Time Management Skills: Proven ability to manage multiple priorities, track deadlines, and ensure the seamless delivery of high-quality proposals and client-facing materials. - Attention to Detail: A sharp eye for detail in written content, visuals, and layouts to ensure all deliverables meet Stok's high standards. - Strong Research Capabilities: Proficiency in gathering and synthesizing data about clients, competitors, markets, and opportunities to inform strategy. - Self-Management Skills: ability to work autonomously, the understanding to know when to pull others into the fold and the drive to turn your words into actions **Additional qualifications we'd be excited for you to bring**: - Knowledge of Go/No-Go Processes: Experience facilitating RFP/RFQ evaluation and decision making with multiple internal contributors - Experience with public agency contracting and procurement processes in Canada. - Creative design skills for developing visually engaging client presentations and deliverables. - Familiarity with AI technologies (e.g., ChatGPT) and enthusiasm for learning how to integrate these tools to enhance proposal quality and streamline processes. **At Stok, We Seek Culture Add, Not Culture Fit** Our Values-Aligned Team Members: - Craft innovative ideas and have a say in how the firm operates. We have built self-management and distributive governance into our organizational structure to enable every team member to share input on policies and procedures. - Contribute to an environment where work feels enjoyable, creative, and fulfilling, blending productivity with energy and enthusiasm. At Stok, we refer to this as "work is play". - Strive for a better way to do business and create a positive impact through their work. Stok believes in business as a force for good and is a certified B Corp, demonstrating our commitment to maximizing social and environmental impac