Coordinator, Proposal

1 week ago

Edmonton, Canada Aecon Group Full time

**Build Your Career at Aecon**

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

**Position Overview**
Aecon Industrial brings seamless solutions to key clients through operational excellence and reliability. With the ability to self-perform across our diverse business offering and a strategic fabrication network, Aecon Industrial proactively and profitably manages projects across a diverse range of industrial business areas (Renewable Energy, Natural Gas Distribution, Oil and Gas, Water, Mining, Cogeneration Energy, Chemical, etc.).

Reporting to the Lead Proposal Coordinator, the Proposal Coordinator is responsible for advancement of prequalifications and proposals. Working closely with the Estimating department, the Proposal Coordinator will be an integral part of the development of submissions and maintaining the highest level of presentation to our Clients.

Key Responsibilities
- Review, understand and develop a detailed understanding of client bid requirements
- Developing proposal calendars and responsibility matrices
- Creating proposal templates, resume templates, project sheet templates
- Prepare or edit key staff resumes, project sheets, and organization charts
- Organize and schedule team meetings, prepare meeting agendas and take meeting minutes
- Formatting proposal, resume, and project sheets in preparation for proposal close-out
- Oversee the writing, formatting, and proofing/editing of proposals based on input from multiple authors
- Tracking proposal deliverables required from internal and external partners
- Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content
- Ensure that all proposal content is supplied by the team in order to be compliant with the RFQ
- Print, package and submit final bid/proposal submissions prior to deadline
- Work with graphic designers to develop JV logos, binder and tab designs etc. and present to consortium
- Ensure binders, USBs, tabs, covers and other materials are ordered and available for final assembly of proposals
- Attend pre-bid meetings and post-bid debrief meetings. Document results & lessons learned; report back to the project team
- Managing SharePoint or other document management systems (e.g. OneDrive, Dropbox, etc.)
- Data entry in order to maintain accuracy of pursuit reports and scheduling
- Some travel may be required

**Required Knowledge and Experience**
- Strong communication and writing skills - Required
- Advanced skills in Adobe, Word, Excel, Visio and PowerPoint - Required
- High degree of organizational skills - Required
- Post secondary education relating to business or construction - Asset
- SharePoint administration experience - Asset
- Marketing and design experience - Asset
- Data Entry experience - Required

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