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Office Administrator/bookkeeper

2 weeks ago

Peterborough, Canada Gravity East Ltd. Division of Gravity Plumbing and Heating Ltd. Full time

**Job Summary**:
**Responsibilities**:

- Manage office supplies inventory and place orders when necessary
- Coordinate and schedule appointments, meetings, and events
- Handle incoming and outgoing correspondence
- Maintain organized filing systems both electronically and physically
- Oversee front desk activities including greeting visitors and answering calls
- Assist in training development for new staff
- Manage vendor relationships and oversee office maintenance
- Provide administrative support to various departments as needed
- Book hotels, appointments and over see expenses for employees

**Skills**:

- Strong team management skills to coordinate office activities effectively
- Excellent organizational abilities to maintain a structured work environment
- Experience in vendor management to ensure smooth operations
- Proficient in general administrative tasks such as filing and data entry
- Ability to develop training programs for staff
- Knowledge of front desk operations and phone etiquette
- Manage accounts payable and receivables
- Prepare financial statement's
- Conduct financial auditing to ensure compliance with regulatory requirements
- Conduct account reconciliations to maintain accurate cash flow records
- Utilize accounting software such as QuickBooks and Service Titan
- Collaborate with all departments to gather necessary financial information for reporting purposes
- Maintain organized financial records for documentation of audits and reviews

**Qualifications**
- Experience with business that run 10 million plus
- Proven experience as a bookkeeper or similar role in financial services
- Strong knowledge of accounting principals and practices
- Proficiency in accounting software (QuickBooks)
- Strong communication skills
- Knowledge of Microsoft Office, Word, Adobe, Excel
- Scheduling experience
- Filing

This position offers opportunities for professional growth, and a collaborative work environment. If you possess the required skills and are looking to contribute to a dynamic office setting, we encourage you to apply.

Pay: $20.00-$24.00 per hour

**Benefits**:

- Casual dress
- Extended health care
- Life insurance

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift

**Education**:

- Secondary School (required)

**Language**:

- English (required)

Work Location: In person