Office Assistant

1 week ago


Oshawa, Canada Ontario Tech University Full time

**Office Assistant - Brilliant Energy Institute - Limited Term**

**Tracking Code**:req1441

**Faculty/Department**: Office of VP, Research and Innovation

**Number of Positions**:1

**Appointment Type**: Limited Term,

**Hourly Rate**:$22.85/hour

**Posting Date**:February 6, 2025

**Closing Date**: March 7, 2025 (7:00 pm EST)

**JOB SUMMARY**:
This position is the primary contact for both internal and external BEI inquiries, addresses or redirects inquiries/issues in a professional manner and provides administrative support to the Brilliant Energy Institute.

**MAJOR DUTIES & RESPONSIBILITIES**:
**1. Administrative Support**
- Provide customer service to public, faculty and staff
- Coordinate office space as needed
- Support internal and external stakeholders in accessing and exchanging information

**2. Program Administration**
- Supports and coordinates the purchasing of all general office and promotional materials
- Assist in the planning and execution of programs and outreach initiative
- Contribute to development and maintenance of databases and other digital platforms

**3. Publication Creation**:

- Develop and distribute weekly BEI News with support from team

**Required Skills**:

- Excellent communication and interpersonal skills
- A proven team player
- Strong organizational skills
- Very good technical (computer) skills are required, combined with the ability to multi-task in a fast-paced environment
- Proficient in Microsoft Office and G Suite
- Proficient in organizational, communication, and knowledge management skills
- Proficient in MS-Word, MS-Outlook, MS-Excel, MS-PowerPoint and be willing and able to learn other computer software packages as required
- Basic understanding of marketing and communication principles
- Basic understanding of AI programs, such as ChatGPT

**Required Education**:

- Completion of a Formal Post-Secondary/College Program of One Academic Year or Equivalent
- Office Administration
- Verification of Academic credentials may be require

**Required**Experience**:

- Minimum 1 years to 3 years working in an office environment
- Experience in a post-secondary institution is an asset

**How to Apply**:
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

**Job Location**:Oshawa, Ontario, Canada

**Expected Start Date**:2/14/2025

**Expected End Date**:4/11/2025


  • Office Assistant

    2 weeks ago


    Oshawa, Canada Electro Works Ltd Full time

    **Job Summary** **Duties** - Manage vendor/ front desk responsibilities, answering multi-line phone systems with professional phone etiquette - Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and Sage 50 accounting. - Assist with filing, document organization - Assist with billing or invoicing as needed - Maintain...

  • Office Assistant

    7 days ago


    Oshawa, Canada CALL THE PLUMBING DOCTOR INC. Full time

    As a key member of our office staff, you will assist in the day-to-day operations of a busy plumbing and foundation business. NOTE this is not a book keeping position **Job Types**: Part-time, Permanent Pay: $17.00-$20.00 per hour Expected hours: 14 - 40 per week **Benefits**: - Dental care - Employee assistance program - Extended health care - Life...


  • Oshawa, Canada Eagen Insurance Full time

    We are expanding and looking to add a Office Administrative Assistant to our team. **Responsibilities**: - Provide excellent customer service to patients and visitors - Schedule appointments and maintain the office calendar - Greet patients and check them in upon arrival - Assist with data entry and maintaining patient records - Handle billing and...


  • Oshawa, Canada Gemini Gymnastics Full time

    Wanted: Positive people! - Are you friendly, energetic, and reliable? Have a habit of always being on time? Do you love to work with kids? If this sounds like you then send me your resume! - We are looking to add to our team of Office Staff, this is a part-time or full time job. - Any Canidate must work closely with the Recreational Director (Hayley), the...


  • Oshawa, Canada WELL Health Technologies Corp Full time

    **Entity: WELL Health Clinic Networks** **Position: Medical Office Assistant** **Type: Part-Time** **Location: Oshawa** **Salary: $19.00-$21.00 CAD per hour** **About the Company**: **Position Summary**: The Company is currently searching for a motivated team player to join the exciting, fast-growing company. You will be working in a team-based...


  • Oshawa, Canada Peace Paradise HealthCare Services Limited Full time

    Education: - Expérience: - **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - or equivalent experience - ** Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Coordinate the flow of information within the team - Record and prepare minutes of meetings, seminars and...


  • Oshawa, Canada Divine Xpressions Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience - ** Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Direct and control daily operations - Plan and organize daily operations - Establish and implement policies and...


  • Oshawa, Canada Durham Cardiology Full time

    _**Durham Cardiology is a new Cardiology Clinic serving Durham and we continue to grow. Now we need more great staff!**_ We are looking for a new energetic motivated female team member that will make us shine. **An amazing experienced medical office assistant is a MUST. **Excellent communication, organization, and problem-solving skills is...

  • Office Administrator

    2 weeks ago


    Oshawa, Canada Jeff Packer MSW & Associates Inc. Full time

    We are looking for a person with strong interpersonal skills who is passionate about supporting others to become the operations hub of our organization. Jeff Packer MSW & Associates Inc. is a growing practice of 5 therapists working together to assist people with building healthy, exciting relationships. Our psychotherapy/counselling services help people...

  • Office Coordinator

    1 week ago


    Oshawa, Canada Raise Full time

    Duties: - Manage and maintain office supplies inventory - Coordinate and schedule meetings, appointments, and travel arrangements - Assist with training and development programs for employees - Maintain and organize files, records, and documents - Manage calendars and schedule appointments for team members - Oversee the day-to-day operations of the office -...