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Office Administrator

3 weeks ago

Oshawa, Canada Jeff Packer MSW & Associates Inc. Full time

We are looking for a person with strong interpersonal skills who is passionate about supporting others to become the operations hub of our organization. Jeff Packer MSW & Associates Inc. is a growing practice of 5 therapists working together to assist people with building healthy, exciting relationships. Our psychotherapy/counselling services help people find solutions to the personal challenges they face and strategies to reduce or eliminate obstacles blocking their paths to positive change.

**Administrative Assistant Job Responsibilities**:
**Soft Skills**:

- Customer service with discretion and confidentiality
- Prioritization and problem-solving
- Organization and planning
- Attention to detail
- Emotional Intelligence
- Responsibility
- Teamwork and delegation
- Management
- Flexibility and efficiency

**Hard Skills**:

- Microsoft 365 Suite: Word, Excel, Outlook, SharePoint, Powerpoint, WagePoint
- Billing and record-keeping
- Database management - organization of client files and resources
- Calendar management
- Quickbooks (essential)
- Jane Office Management software
- Wordpress
- Proficiency with photocopiers, scanners, and phone systems
- Inventory and supply management
- Editing and Proofreading
- Business Knowledge

**Work Hours & Office Set-up**:
Administrative Assistant enjoys a modern, well-appointed workspace furnished with an ergonomically sound office chair and IT supported iMac computer. Access to a staffroom/kitchenette and private staff washroom is also provided. Hours required initially will be a minimum of 4hours/day 5 days/week in person. As our therapists continue to increase their hours we may also require additional admin support time.

**Education and Experience Requirements**
- Post-secondary certificate or diploma in Office Management from a recognized institution
- A minimum of 3 years of administrative assistant experience
- Knowledge of appropriate software including: Microsoft 365 Suite: Outlook, SharePoint, Word, Excel, and OneDrive, QuickBooks, Jane Practice Management Software and WordPress

**Job Types**: Part-time, Freelance

Pay: $20.00-$24.00 per hour

Expected hours: 20 per week

**Benefits**:

- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- No weekends

**Education**:

- DCS / DEC (preferred)

**Experience**:

- administrative assistant: 3 years (preferred)

Work Location: In person

Application deadline: 2022-01-05
Expected start date: 2022-12-05