Canada Office Assistant

R20062 208 15 Churchill Drive, Barrie, Ontario L4N 8Z5 **TRUGREEN CANADA**: **TruGreen is committed to providing personalized attention for our associates. We focus on developing our people by building proud, dynamic teams while helping associates reach their personal and professional goals. We continuously strive to make TruGreen an employer of choice and "a great place to work"**: **SUMMARY**: **Schedules appointments, receives incoming calls, maintains official regional documents, executes administrative policies, and provides administrative support to regional staff.** **ESSENTIAL DUTIES AND RESPONSIBILITIES**: The essential duties and responsibilities are listed below. Other duties may be assigned. Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by regional staff. Compose and type routine correspondence. Files correspondence and other records. Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls. Greets visitors, ascertains nature of business, and directs visitors to appropriate person. Verifies, allocates, and posts customer production slips. Reconciles and balances accounts. Prepares and codes accounts payable. Assembles, prepares purchase card invoices for monthly accounting Assists wherever needed for Commercial - customer calls, AR, credits etc. Assists managers and staff with company related paperwork for hiring etc. Compiles and types statistical reports. Makes copies of correspondence or other printed matter. - Prepares outgoing mail. - Verifies, processes, and records accounts payable and receivables. **QUALIFICATIONS**: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. **EDUCATION and/or EXPERIENCE**: High school diploma or general education degree); or one to two years related experience and/or training; or equivalent combination of education and experience. **LANGUAGE SKILLS**: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and general public. **MATHEMATICAL SKILLS**: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. **REASONING ABILITY**: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. **OTHER SKILLS AND ABILITIES**: Oral and written communications skills Data entry skills Organization Customer service Handle multiple tasks Adaptability Minimum supervision Aptitude for numbers Attention to details Computer proficiency if MS Office software Flexibility Handle multiple tasks Organization Minimum supervision **PHYSICAL DEMANDS**: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to speak, read and write fluently in English is required. You MUST BE physically located in the United States while performing this job. **Pay Ranges**: $27,667.00 - $46,112.00 TruGreen performs pre-employment testing.