Office Administrator

1 week ago

Barrie, Canada Suzuki Canada Full time

**SUZUKI CANADA INC.**

**JOB DESCRIPTION**

Job Title : Office Administrator

Location : Barrie, Ontario

**OVERVIEW**:
Provide facility & administrative support to a variety of business processes and oversee contracts to support the facility. Completes daily tasks as well as special projects as assigned by Department Manager.

**FACILITY SUPPORT**:
This position interfaces with a variety of site vendors and supplies to ensure contracts are met on a daily/monthly/quarterly and annual basis.

Examples of some of these contracts are listed below:

- Heating & AC
- Pest Control
- Lawn Maintenance
- Snow/ice removal. shoveling snow or putting out salt.
- Janitorial Cleaning
- daily review to ensure cleanliness and stock in place as needed
- Coordinate with all trades coming on site for special projects
- Ensure safety practices are employed by all trades on site
- Organize winter tire storage/retrieval
- Inspect fire extinguishers monthly and co-ordinate annual inspection of emergency equipment/sprinklers/dock levelers, dock doors
- ensure employee refreshment area is stocked and maintained

**ADMINISTRATIVE SUPPORT**

This position supports a variety of departments and business processes. Examples of some of these activities are listed below:

- co-ordinate the maintenance work order system, maintain data base and document required building repairs
- research products/vendors and get quotes following company protocols, submit purchase orders and all purchasing follow up
- maintains inventory of office supplies, kitchen and cleaning supplies,
- utilize the internal purchasing controls systems to order office supplies and warehouse supplies
- maintain monthly records of identified expenditures, track invoices as received.
- process incoming/outgoing mail
- date stamp, log & distribute & taking mail to post office
- take registration forms for motorcycle/ATV for registration processing
- ensure the copier is checked and operational each day and troubleshoot as required
- complete data entry as required for warehouse team and other departments
- process welcome letters and support other marketing promotions on ongoing basis
- maintain equipment records and support IT Department to install monitors and other hardware
- Complete month end reports as required

EXPERIENCE, COMPETENCIES AND SKILLS

Ability to shovel snow & salt walkways if needed to ensure safety of employees

Minimum 2 years related work experience in Office Administration/Facility Management

Computer skills - Intermediate MS Office, Able to download and manipulate data in Excel.

Excellent verbal and written skills, Able to work with internal team members and external vendors

Able to track and analyze vendor payments

Must be organized and accurate, and able to work in an open office environment with interruptions

Must be able to work both as a team and independently

Maintain confidentiality related to mail and financial information

Ability to drive company vehicle and provide Valid Driver’s license and acceptable Driver’s Abstract

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Store discount
- Tuition reimbursement
- Vision care

Schedule:

- Day shift
- No weekends

COVID-19 considerations:
The position will be located at our Barrie office and work with both the warehouse and office employees to ensure all procedures are followed related to safety, specifically COVID-19

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