Office Administrator

2 weeks ago

Saanichton, Canada DL’s Bins Ltd Full time

Salary - $50 000 - $60 000 per year, based on experience
DL’s Bins, a subsidiary of Milner Group and Mission ESG is a leading service provider on South Vancouver Island. We offer a variety of services mainly focused on Roll-Off bins and operating a waste and recycling centers in Saanichton, and Cobble Hill (Fisher Road). As an organization we strive to offer the highest degree of service and employ a dedicated team of professionals to continue to grow in the South Island market.
ROLE
The Office Coordinator plays a crucial role connecting all departments through administrative, and communications functions directly supporting the Senior Management, Customer Service, Accounting, Human Resources, and Operations Teams. Aiming to improve all data flow, employee engagement, and quality standards the Office Coordinator will develop strong checks and balances to ensure the company is always improving, and all department heads are informed of their departments performance through internal KPI’s reporting.
**Requirements for the role**:

- Critical thinker with creative problem-solving abilities
- Positive attitude
- Ambitious
- Organized and self-motivated
- Customer Service, Communication, Relationship, and Team Building Skills
- Post-Secondary education considered an asset
- 2 - 3 years’ experience working in a high-volume administration role preferred
- Experience in Office 365 and MS Teams
- Experience with QuickBooks Considered and asset.
- Displays strong computer skills with an ability to learn new programs
- Excellent communicator
- Professional phone etiquette

**Duties and Expectations**:

- Regulatory, licensing, and policy management
- Calendar for license renewal
- Vehicle registration & insurance
- Regulatory Compliance
- Subscription Management
- Administrative oversight
- Invoice review
- AR support
- AP support
- File maintenance
- Human Resources support and coordination
- New employee orientation & support with onboarding documentation
- Maintain employee files & HRIS profiles
- Benefits administration
- Support & coordinate company events & engagement activities
- Develop & maintain communications boards (ie: health & safety, company information, operations updates)
- Communications management
- Internal communications
- External communications
- Coordinate and track necessary education, training and certifications
- Ensure all employees are up to date on required education, training & certifications
- Enter all Worksafe claims and be the point of contact
- Comply with all appropriate regulations
- All other duties as assigned.

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