Office Administrator and Client Relations

We are a Toronto-based boutique interior design studio offering full-service design solutions for residential custom homes. With a refined, client-centered approach and a deep appreciation for craftsmanship, we create elevated, functional spaces tailored to each homeowner’s lifestyle. From initial concept through to final installation, we manage every detail with precision and artistry.

**Core Services**
- **Full-Service Interior Design**

End-to-end design services from space planning and concept development to furnishings and styling.
- **New Custom Home Design**

Collaborating with architects and builders to develop interiors that harmonize with architectural vision.
- **Renovation Design**

Strategic reimagining of existing homes to optimize layout, flow, and aesthetic coherence.
- **Project Management**

Oversight of construction, trades, procurement, and installation to ensure timely and seamless execution.
- **Material & Finish Selection**

Curated selections of millwork, stone, lighting, hardware, and paint to create cohesive environments.
- **Custom Furniture & Millwork Design**

Bespoke solutions tailored to spatial needs and personal style.

**Now Hiring: Full-Time Office Administrator**

We are seeking a highly organized and detail-oriented **Full-Time Office Administrator** to join our boutique interior design firm. This vital role supports the daily operations of our studio and provides administrative and coordination support to our team of **three designers**.

**Key Responsibilities**:

- **Bookkeeping & Financial Administration**:

- Use **QuickBooks Online** to create detailed, accurate client invoices
- **Reconcile client jobs** and manage job costing for multiple projects
- Track expenses, vendor payments, and assist in monthly financial reporting
- **Project & Office Coordination**:

- Coordinate **orders, deliveries, installations**, and manage schedules
- Maintain accurate tracking of project milestones and supplier timelines
- Communicate with trades, designers, and vendors to ensure smooth project flow
- **Client & Supplier Relations**:

- Serve as a professional, reliable point of contact for **clients and vendors**:

- Place detailed, accurate orders with suppliers and follow up on lead times
- Support designers by managing correspondence and confirming product specs
- **Office Management**:

- Oversee daily office functions and general organization
- Maintain calendars, filing systems (digital/physical), and studio supplies
- Assist with preparing client presentations, proposals, and documentation

**Qualifications**:

- 4+ years of administrative, office management, or coordination experience (design industry preferred)
- Proficient in **QuickBooks Online** and comfortable managing numbers and invoices
- Excellent **communication** and **interpersonal skills**:

- **Meticulous attention to detail** and high standards of accuracy
- **Punctual**, **reliable**, and highly organized
- Ability to manage multiple projects and tasks in a fast-paced environment
- Familiarity with the interior design or residential construction industry is an asset

**Our Team & Culture**

We are a small, collaborative team of three designers and one administrator, working closely to deliver personalized, high-end residential interiors. Our studio environment is calm, professional, and design-driven. We value initiative, clear communication, and a solutions-focused mindset.

**Position Details**
- **Role**: Office Administrator
- **Type**: Full-Time
- **Location**: Toronto, ON (in-studio role)
- **Salary**: $55,000-$60,000 annually, commensurate with experience
- **Start Date**: As soon a possible

**To Apply**

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

**Benefits**:

- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Office management: 4 years (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person