Office Manager/administrator

2 weeks ago

North York, Canada Document Direction Limited Full time

**Document Direction Limited (“DDL”) **is the exclusive distributor of Ricoh products and in the Greater Toronto Area for small and medium-sized businesses. For 20 years, **DDL** has provided productivity to organizations in the fast-growing colour, multi-function / digital and document services markets. Document Direction provides client partners with Information Systems and Technology at whatever level desired, from basic equipment needs to Managed IT Helpdesk Services for an organization.

Ricoh is the leading worldwide provider of the highest quality document and content management solutions for the 21st century marketplace. Ricoh Canada Inc. is a wholly owned subsidiary of Ricoh Corporation with its head office in the Greater Toronto Area and a pioneer in the development of digital multifunctional document systems and related document management services.

**DDL **focuses on selecting and training top-performers, enabling their career progression in a ‘promote from within environment’. Due to our continued growth, we are seeking motivated, positive individuals to join our team.

**Responsibilities**:
**Finance Administration**:

- Perform daily deposit activities and ensure accurate recording of financial transactions.
- Provide phone support, process credit card payments, and send out invoices to clients.
- Collaborate with the finance team to maintain accurate and up-to-date financial records.
- Perform various ad hoc financial administrative duties.

**Operations Administration**:

- Assist in relief dispatching duties when required.
- Create machine records, preflight orders, and service contract documentation.
- Collaborate with the operations team to ensure smooth workflow and efficient service delivery.

**General Office Duties**:

- Oversee day-to-day office operations and ensure a well-organized and efficient work environment.
- Manage office supplies, including ordering, restocking, and maintaining inventory.
- Handle office maintenance tasks such as coordinating repairs and overseeing general cleanliness.
- Responsible for managing the door access system.

**Qualifications**:

- Proven experience in office management, administration, and finance-related tasks.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficient in using relevant office software and tools.
- Ability to work independently and as part of a team.

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