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Administrative Coordinator

3 weeks ago

Bedford, Canada YWCA Halifax Full time

**EMPLOYMENT OPPORTUNITY**

**Job Title**:Administrative Coordinator

**Department**:Family Home/Child Care

**Location**:Bedford, NS

**Job Classification**:Part-time/permanent

**Hours**:25 hours/week

YWCA Halifax is a progressive, multi-service, not-for-profit organization dedicated to improving the lives of women, girls, two-spirited and gender diverse people and their families at critical turning points in their lives. We work to transform lives by providing a continuum of services and programs that drive lasting positive change. We strive to change the underlying issues that are root causes of inequality, violence, poverty, and homelessness. Our four program focus areas include: promoting the health, wellness, and leadership of women and girls; advancing women’s economic and housing security; delivering quality, accessible, early learning, and childcare; and working to end violence against women, girls and gender diverse individuals.

**Why work for the YWCA**

Staff at YWCA Halifax enjoy a supportive and dynamic team environment, a commitment to staff growth, a connection to the national and international YWCA movements, learning from colleagues in a multiservice agency, and a strong shared vision.

**Why YOU should apply**

**Program Overview**

YWCA Halifax’s Family Home Childcare Program is the largest in Nova Scotia, serving over 40 Family Home Day Care Providers for Children. Our mission is to help provide safe and quality childcare for children from infancy to school age in a private home setting at no cost to the provider. As well, as increase the quality and flexibility of early learning and care options available to families. YWCA Halifax works with providers to create an appropriate early learning curriculum that is child-centered, play based, and reflects the cultural diversity of children. We match families to providers that prefer home daycare and provide resources to care providers. We strive for excellence in all that we do.

This position requires a self-motivated professional who is efficient and adept at identifying and implementing solutions to improving administrative operational effectiveness. This role is integral to the efficient administrative operation of the childcare program and requires strong administrative, communication, and data management skills. The Administrative Coordinator will provide direct support to FHCC Manager, FHCC consultants, childcare providers, Provincial Director and other program stakeholders while ensuring compliance with agency protocols and Child Care departmental regulations.

**Duties**:

- Advance the vision and mission of YWCA Halifax.
- Ensure systems, practices and timelines are well documented.
- Collect/compile childcare management expense claims, and documents in preparation for weekly (or as needed), signage and submission, adhering to deadlines.
- Compiling relevant program data (i.e. Childcare board reports).
- Coordinate with the Fees Department through monthly check-ins to verify financial data and Resolve discrepancies.
- Support the preparation of grant reports related to care provider funding and initiatives.
- Assist with updates to Childcare policy/manuals.
- Respond to parent inquiries regarding childcare availability and organize waitlists.
- Produce administrative templates and manage required forms.
- Ensure basic reception systems for all locations are managed effectively.

**Qualifications and Requirements**:

- **ECE's (Early Childhood Educators), are encouraged to apply, and would be considered an asset**_

Diploma in administration, and/or program management with a minimum two years related experience or equivalent combination of education and experience. Competent using computers including Microsoft Office, with basic knowledge of databases and computer networks, knowledge of childcare regulations & licensing requirements, strong organizational skills with the ability to multi-task, excellent time management skills with the ability to prioritize work. Must be solutions focused and service oriented. Must possess certification in First Aid/CPR- level C, Clear Criminal Record Check (vulnerable sector), Child Abuse Registry Check, WHIMIS.

YWCA Halifax is committed to diversity, and we welcome all suitably qualified applicants from all backgrounds to apply. YWCA Halifax is governed by, employs, and serves diverse individuals and community members. Self-identification by applicants does not guarantee an interview but we want you to know that we understand that lived experience of racialization, Indigeneity, disability, and gender diversity are their own knowledge and expertise. We value this expertise and consider it as we discern who to interview.

Subject line: Administrative Coordinator - FHCC

**Job Types**: Part-time, Permanent

Expected hours: 25 per week

Application question(s):

- Are you legally entitled to work in Canada?

Work Location: In person