Office Administrator

**Vision Electric Limited is currently hiring an Office Administrator to join our team in our new office, located on Rocky Lake Dr.**

**Who we are**:Vision Electric Limited is a growing entrepreneurial business in search of a driven productive student that brings their ‘A’ game and proven administration skills to our ‘VISION’-ary company - you will help take our office functions to the next level. We promote a positive office culture through employee engagement and involvement.

This position can commence as early as January once renovations are complete, with an average of 40 hours per week offering a competitive wage.

**About Our Opportunity**: Reporting to the Office Manager, the Office Administrator serves as the office receptionist/front desk representative and provides a warm and professional first impression and presence in the reception area to both our clients and personal. The successful applicate will be working in a dynamic, team-oriented, and supportive office environment. Experience using QuickBooks Online and Microsoft 365 is considered an asset. There could be an opportunity to continue your career with us, as we are a growing company.

**Position Benefits**
- Here’s why we think you’ll love working at Vision:_
- Competitive wage
- Employee Health Benefits
- Group RRSP with matching
- Social and community-based events
- Opportunities to collaborate closely with senior personnel
- Opportunities for growth and personal development

**Position Responsibilities**:

- Here’s what your day-to-day looks like:_
- Serve as the face of the organization to greet visitors, answer telephones, and accept/arrange deliveries
- Assist with general inquiries; direct visitors to appropriate location (e.g., office, boardroom, and other office areas/rooms); provide coffee, tea, and water as requested
- Manage incoming and outgoing telephone calls, taking messages
- Maintain a clean, tidy front reception and coffee area
- Book travel and accommodations as required
- Coordinate maintenance of office equipment (e.g., verify printers are stocked with paper and toner, troubleshoot problems, communicate with IT or repair service providers as necessary)
- Coordinate incoming and outgoing mail (e.g., sort and distribute incoming mail, prepare packages for courier or mail)
- Assist with creating and maintaining electronic and paper files of reports and job site documents
- Digitalization of old project files and storing onto the server backup files
- Attend, prepare and distribute JOSHC meeting minutes
- Maintain incoming and outgoing job site documents and facilitate job related correspondences as required by project teams
- Assist with any other administrative tasks as required

**Job Requirements**
- Post-secondary education in Administration or a related discipline, or equivalent experience
- Experience in an administrative support role
- General knowledge of standard office procedures
- Strong attention to detail and strong organizational skills
- Ability to respond promptly to changing demands to assist in meeting critical deadlines
- Ability to work independently and collaboratively
- Proficient in the general use of computers, particularly with Adobe, Microsoft Word, Teams, Excel, and Outlook
- Experience in accounting programs, particularly with QuickBooks Online is preferred
- Ability to work productively on several tasks at once while handling frequent interruptions
- Ability to respond to inquiries or complaints from clients or potential clients
- Professionalism, maturity, and judgment and maintaining a professional business appearance
- Willingness to learn new things
- Strong work ethic and self-motivated

Pay: From $18.00 per hour

Expected hours: 40 - 45 per week

**Benefits**:

- Company events
- Dental care
- Life insurance
- On-site parking
- RRSP match

Ability to commute/relocate:

- Bedford, NS: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Sales administration: 2 years (preferred)

**Language**:

- English (required)

**Location**:

- Bedford, NS (preferred)

Work Location: In person