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Administrative Coordinator

2 weeks ago

Milton, Canada Six Label Full time

We’re looking for a proactive and experienced **Finance & Admin Coordinator** who’s ready to take ownership of our day-to-day financial processes — and who brings a mindset of _strategic thinking and continuous improvement_. This is more than just data entry or bookkeeping — this role is critical to helping the leadership team stay on top of our company’s financial health as we continue to grow and scale the business.

You'll be working across **two affiliated companies**, managing full-cycle bookkeeping, supporting payroll, invoicing, and coordinating with external accountants on tax compliance. If you're someone who thrives in a hands-on role but also understands the bigger picture of business finance, we’d love to hear from you.

**Key Responsibilities**:
**Accounts Receivable**
- Generate and send client invoices, track payments, and follow up on outstanding balances (3-5 years experience)
- Maintain detailed AR records using **QuickBooks** and provide regular status updates

**Tax & Compliance Coordination**
- Handle documentation and communications for GST, payroll tax, and corporate tax filings
- Coordinate with external accountants to respond to CRA requests and requirements
- IRS experience is a plus, particularly in handling cross-border or U.S.related compliance requests
- Keep internal records up-to-date and audit-ready at all times

**Payroll Support**
- Process payroll and ensure accuracy (3+ years experience)
- Respond to employee inquiries related to pay, deductions, and payroll timing

**Accounts Payable & Bookkeeping**
- Enter and track payables, ensuring timely and accurate payments (3+ years experience)
- Maintain thorough and organized bookkeeping across both companies (3-5 years experience)

**Financial Support & Process Ownership**
- Help identify and streamline financial workflows and administrative processes
- Provide high-level summaries and financial snapshots for leadership
- Support budgeting and forecasting tasks on a light, as-needed basis
- Bring a solutions-focused approach to recurring challenges in financial operations

**Administrative Tasks**
- Maintain records, organize files, and manage document sharing with accountants and leadership team
- Support occasional HR administrative needs (e.g. offer letters, contract templates)

**Requirements**:

- **Accounting education required**; **CPA designation or coursework preferred**:

- 3-5 years of experience in bookkeeping, AR/AP, and working with accountants on taxes
- Strong experience with **QuickBooks** and Microsoft Excel
- Comfortable working independently and bringing proactive suggestions to the table
- Excellent organizational and communication skills
- Must reside in **Canada** and be available to work **15-20 hours per week**:

- Work hours must align with **Eastern, Mountain, or Pacific Time Zones**; some flexibility available within those zones

**Why Join Us?**
- Be part of a dynamic and creative team in the fashion industry.
- Work with leading brands and suppliers.
- Opportunity for career growth and skill development.
- Potential for increased hours or full time position.
- Potential for contract extension after 2025.

**Job Types**: Part-time, Fixed term contract
Contract length: 6 months

Pay: From $22.00 per hour

Expected hours: 15 - 20 per week

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- On-site parking

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Milton, ON L9T 5C6: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Bookkeeping: 3 years (required)
- Accounts payable: 3 years (required)
- Accounting: 3 years (required)
- Accounts receivable: 3 years (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2025-05-10
Expected start date: 2025-06-02