Administrative / HR Assistant

GREENLAND® is seeking a qualified professional to join its head office administration team in Collingwood, Ontario and report to the Executive Team.

We are seeking a qualified professional to serve as an **Administrative / HR Assistant**

Duties include but are not limited to the following responsibilities:
**General Administration Support: 50%**
- Assist with business owners’ support, business development and project management tasks;
- Liaise with the company’s IT contract staff as directed by management;
- Travel to the Caledon East office (approx. 1-2 days per month). Duties include orientation of new staff for basic telephone set up, filing support, organizing of supplies and other general administration tasks;
- Liaise with the insurance broker responsible for the annual renewal of policy documents (as directed by management) and WSIB certificate renewals;
- Assist with the preparation of reports for project submissions;
- Reception duties include answering and directing incoming phone calls, handling couriers, opening and distributing mail, updating data bases and photocopying as well as assist with general office tasks;
- Maintain client and business contacts in the company’s database;
- Assist staff with general administrative tasks on an as-required basis; and,
- Other duties as assigned.

**Human Resources (HR) Support: 25%**
- Administer, document and maintain sick days, vacation time, employee reviews and health and LTD benefits; and,
- Health and Safety Representative for the above (2) Ontario offices.

**Accounting Support (with the Bookkeeper): 25%**
- Help coordinate accounts receivable collections, including contacting clients as needed and documenting results;
- Assist with payroll, HST and EHT preparation and administration;
- Work closely with the Bookkeeper to prepare invoices and project billings;
- Update/add new client information and enter new project numbers and paid invoices into company’s database and computer systems;
- Schedule and attend meetings related to the Administration Team, prepare meeting minutes and follow through with items discussed as needed; and,
- Help liaise with the company’s accounting firm for required support.
- Post-Secondary education in a Business Administration/HR and/or Business Administration/Bookkeeping related field is preferred;
- Demonstrate proficiency in MSOffice, including Word and Excel;
- Understanding of the accounting system Unanet would be an asset; and,
- At least three (3) years of relevant experience in a professional business or public sector setting. Engineering company experience is an asset.
- Excellent communication skills and attention to detail;
- Organized, proactive and self-motivated individual capable of producing results and meeting deadlines;
- Ability to establish effective working relationships with colleagues and clients;
- Creative insight and strong problem-solving skills;
- Ability to multi-task and work in a fast paced, business environment; and,
- Expected to manage work with minimum supervision.

Remuneration will be based on an annual salary of **$65,000 to $75,000** for full-time employment. A signing bonus will be paid after a successful six (6) month performance review. **GREENLAND® will require three (3) business references and preferably from past (or current) employment supervisors or other management personnel.**

The GREENLAND® Group of Companies is committed to an inclusive, barrier-free selection process. If contacted regarding this competition, please advise the interview coordinator of any accommodation measures you may require during our selection process. Information received about accommodation needs of applicants will be addressed confidentially. GREENLAND® will accommodate the needs of applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.

Pay: $65,000.00-$75,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- Vision care
- Wellness program

Work Location: In person